Job Title: Administrative Assistant
We are currently in search of a diligent and detail-oriented Administrative Assistant to join our team to support our Bid Desk. This role will play a key role in the preparation and submission of bids by sourcing goods & materials at competitive prices while at the same time making sure specification requirements are met. A keen eye for detail and a strong ability to manage deadlines is key.
Key Responsibilities:
Communicate and negotiate with suppliers to obtain best pricing and delivery schedules.
Review historical quote data to streamline repeat orders.
Proofread documents for accuracy, ensuring they are free of errors.
Handle customer inquiries related to quotations in a professional and timely manner.
Maintain and update our database with the most recent pricing and product specifications.
Manage documentation for easy retrieval, analysis, and compliance purposes.
Contribute to team effort by assisting with administrative tasks such as answering phones, and providing support to other departments as needed.
Requirements & Skills:
Proficiency in using MS Office Suite is required.
Excellent negotiation and communication skills.
Meticulous attention to detail and accuracy in work.
Ability to multi-task and work in a fast-paced environment either independently or as part of a team.
Able to quickly grasp new concepts and apply them.
Skills that are a plus:
Previous experience working in the bidding industry with Government Contracts, Industrial Supply, Procurement or hard goods Supply Chain.
Experience working with Oracle & Sage 50 is a plus.
Knowledge of understanding Mil Specs and other government contract compliance documentation.
Pay Range: Starting at $27 per hour, pay to commensurate with experience
Benefits:
401(k)
Health insurance premium supplement policy
PTO plus End of Year Shutdown
Bonus Potential
Location: Stonington, CT (100% in office)
Employment Type: Full-time; Monday - Friday 8:30am - 4:30pm
About ASA Environmental Products, Inc.
ASA Environmental Products, Inc. is a supplier of products, materials and systems used in the Aerospace, Industrial, Construction, Government and Utility markets. ASA has won Small Business/Minority Business "Supplier of the Year Award" from Electric Boat Corp and Sikorsky Aircraft Corp. We are a tight-knit, mature group who work as a team in a fast-paced environment to get our customers what they want, when they need it, at a competitive price.
Equal Opportunity Statement: We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Application Instructions: Please submit your resume and a cover letter outlining your qualifications and experience through the portal on this site or email to (see below)