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JOB DESCRIPTION AND POSITION REQUIREMENTS: An
Administrative Assistant is being sought to support the Associate Dean of Undergraduate and Graduate Studies in the College of Education and ensure smooth functioning of their busy office.
Collaboration is vital in this role as the
Administrative Assistant will work with numerous individuals across and outside of Penn State to complete
these core responsibilities: administrative support to the Associate Dean, strategic planning assistance, curriculum proposal administration, academic integrity coordination, Graduate School policy interpretation, and event management.
More specific responsibilities of the Administrative Assistant include but are not limited to:
Supporting the Associate Dean - Manage the Associate Dean's calendar, meetings, travel, and professional association roles. Assist with special projects, research, presentations, and documentation. Handle correspondence and reports, data collection, and meeting minutes.
Strategic Planning Assistance - Assist with strategic planning processes, accreditation reports, and committee coordination. Provide input on strategic plans and long-term initiatives, identify growth opportunities, and recommend process improvements (using data-driven assessments). Manage the operational budget and approve budget transactions.
Curriculum Proposal Administration - Review and track curriculum proposals for the College of Education. Communicate with departments, manage the proposal workflow, and liaise with the Faculty Senate sub-committee on Curricular Affairs.
Academic Integrity Coordination - Guide faculty on academic integrity policies, collect incident reports, and liaise with the Office of Student Conduct. Arrange logistics for meetings and distribute case adjudication letters.
Graduate School Policy Interpretation - Interpret and align college policies with Graduate School policies. Serve as the main administrative contact, coordinate graduate affairs meetings, and manage fellowship and award nominations.
Event Management - Plan and manage college events, oversee event staff and vendors, develop marketing materials, and assess event effectiveness. Coordinate commencement for the college. Engage with donors, alumni, and government officials.
The
Administrative Assistant will also supervise several part-time employees working within the Dean's Office in the College of Education. This will include training and mentoring, along with evaluating and directing their work.
To complete the above responsibilities, the
Administrative Assistant will utilize leadership, time management, and organizational skills and a high level of professionalism and discretion.
After training, the
Administrative Assistant will also work with various software including Microsoft Office 365, as well as the following which are specific to Penn State:
- LionPATH (Penn State's student information system)
- Graduate Admissions Decision System (GRADS)
- Graduate Resources & Instruction Management System (GRIMS)
Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time, sick time, paid holidays, and 75% tuition discounts (including for a spouse and dependent children up to the age of 26). Please visit for more detailed information.
Education and Experience: This position will be filled as at the level of Senior Support, which requires a minimum of an Associate Degree and four years of relevant experience, or an equivalent combination of education and experience.
Additional Qualifications:
- Demonstrated ability to take initiative, be detailed-oriented, and respond to changing priorities
- Excellent verbal and written communication and interpersonal skills
- Ability and willingness to learn job-related software
More Information: The College of Education is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
The salary range for this position, including all possible grades is:
$42,100.00 - $61,000.00
Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .
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