About Us:
Founded in 1983, we are a legacy commercial construction company specializing in commercial roofing and waste management/trucking services. Under new leadership since 2023, we're combining our rich history with a fresh, modern vision. With a team of 95 strong and growing, we're focused on excellence at every step-from job site to back office-rooted in our core values of Endless Pursuit, Grit, Ownership, and Good to the Core.
We're on a mission to grow to three locations and $100M in revenue within the next decade-and we're looking for someone to help us scale with intention and integrity.
About the Role:
We're looking for a proactive, detail-driven Administrative Coordinator to support our operations, leadership team, and evolving business systems. You'll be the glue that holds key admin functions together-handling day-to-day communications, scheduling, reporting, and keeping our back office running smoothly.
Responsibilities:
- Serve as the first point of contact for internal and external communications
- Schedule and coordinate meetings, travel, and calendars for leadership
- Assist in document preparation, project tracking, and office management
- Manage HR-related tasks, including onboarding, benefits coordination, and maintaining employee records
- Help implement new systems and workflows as part of our modernization effort
- Maintain digital filing systems and ensure data integrity
- Track and follow up on tasks and priorities for the ownership team
- Handle basic invoice processing tasks, including entering, tracking, and organizing vendor and customer invoices
- Track and maintain up-to-date vendor W-9s and Certificates of Insurance (COIs) for compliance and recordkeeping
- Support vendor coordination and waste management/trucking service scheduling as needed
What We're Looking For:
- 3+ years in an administrative, executive assistant, or office manager role (construction industry a plus)
- Tech-savvy: comfortable learning new systems; experience with Google Workspace, Microsoft Office, and project management tools
- Strong communicator-clear, professional, and approachable
- Hyper-organized, self-starter, and dependable
- Thrives in a growth environment and takes pride in problem-solving
- Aligns with our core values and mission
Bonus Points For:
- Experience supporting field teams or construction crews
- Exposure to systems like QuickBooks, Procore, ServiceTitan, or Viewpoint
- Prior work in a family-owned or fast-evolving business
Why Join Us:
- Be part of a meaningful transformation of a long-standing company
- Work closely with owners and leadership
- Strong team culture built on care, ownership, and craftsmanship
- Growth opportunities as we expand into new markets