Position Summary: We are seeking a detail-oriented and professional
Project Management Administrative Assistant to support our project management team. This position requires a high level of discretion and confidentiality due to the sensitive nature of the projects. The ideal candidate will be highly proficient in the Microsoft Office Suite, especially Excel and Outlook, and demonstrate strong organizational and communication skills.
Pay Rate: The rate of pay listed on job boards are auto-generated numbers. The official pay range for this position is $21.00 - $23.00 per hour.
Qualifications: - Proven experience as an administrative assistant or in a similar role.
- Advanced proficiency in Microsoft Office Suite, especially Excel and Outlook.
- Strong organizational and time-management skills, as well as strong attention to detail.
- Strong communication skills in English, both verbal and written.
- Ability to handle confidential information with discretion.
- Basic accounting or invoicing experience.
- Ability to thrive in a fast-paced environment managing multiple projects simultaneously.
- Professional demeanor and a positive, team-oriented attitude.
- Comfortable working independently and collaboratively.
Expectations & Responsibilities:Project Support: - Provide administrative assistance to Project Manager and teams.
- Maintain and update project documentation and timelines.
- Coordinate project meetings, including scheduling and agenda preparation.
- Monitor and track project milestones and deadlines.
- Assist with invoice preparation, budget tracking, and other accounting-related tasks.
- Assist in the coordination of vendors and their work related to various construction projects.
Confidentiality & Discretion: - Handle sensitive information with the utmost confidentiality and professionalism.
- Maintain secure records and documentation for ongoing and completed projects.
Administrative Duties: - Manage calendars and schedule meetings.
- Answer and direct phone calls; manage email correspondence.
- Order office supplies and coordinate office maintenance as needed.
- Prepare reports, memos, letters, and other documents as requested.
- Assist in general office operations and support other departments when needed.
- All other duties, as assigned.
Essential Physical Requirements: - Must be able to reach, bend and stoop occasionally
- Must be able to carry items up to 40lbs over moderate distances occasionally
- Must be able to work in an office setting with tasks such as typing, answering phones, use of a computer for hours at a time
- Must be able to verbally communicate with employees and managers one-on-one or by phone
- Must be able to work on site daily.
Perks & Benefits: - Exclusive Discounts offered at the Hotel & Villas, 5 Golf Courses, Spa, Restaurants, Recreation and Retail Shops
- Employee Meal Program
- Employee Trainings and Appreciation Events throughout the year
- Recognition Awards and Incentive Events, Peer to Peer Recognition
- Leadership & Career Development
- Bi-annual Wellness Fair
- Free Parking.
- Medical, Dental, Vision, Short Term & Long Term Disability, Life Insurance and Vacation Pay - available for Full Time employees after 60days of employment.
- 401k - available after 30 days of employment
Our Story: Kiawah Island Golf Resort is a destination for luxury golf and beach vacations near Charleston, South Carolina. We offer Five-Star accommodations, world-class resort amenities, award-winning recreational activities, and some of the most respected golf courses in the nation.
The resort concentrates on hiring the best individuals. Each of our talented and skilled employees strive for our mission to be recognized as the best golf and tennis resort on the East Coast. We are committed to providing employees with caring, gracious service in the traditions of genuine southern hospitality.
Join the BEST, APPLY NOW and Work in Paradise. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, or efforts associated with this position.
All offers of employment at Kiawah Island Golf Resort are contingent upon the results of a thorough background check. Background checks will be conducted on all final candidates.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. Kiawah Island Golf Resort is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, national origin, or due to pregnancy.
We truly appreciate your interest in Kiawah Island Golf Resort. If you have any questions regarding employment at Kiawah Island Golf Resort, please reach out to .