We are seeking a proactive and detail-oriented
Administrative Assistant to provide high-level administrative and logistical support to our Office Managing Partner (OMP) and Local Event Services team. This dynamic role combines executive support, calendar and email management, event coordination, and office operations to ensure a seamless and professional environment.
You'll thrive in this position if you're highly organized, tech-savvy, and enjoy juggling a variety of responsibilities in a fast-paced setting.
Key Responsibilities: Executive Support- Manage the OMP's calendar and email using Microsoft Outlook
- Assist with travel planning, conference room bookings, and visitor coordination
- Support document preparation, formatting, and branding
- Process expense reports and assist with CPE/CPA tracking
- Coordinate internal communications, newsletters, and reports
- Handle personal tasks such as client gifting and restaurant reservations
- Facilitate time tracking, document e-signatures, and LinkedIn updates
Event Support- Collaborate with the Local Event Services team to coordinate in-office and off-site events
- Act as onsite liaison during events and vendor visits
- Assist with vendor COIs, catering coordination, reservations, and event logistics
- Prepare meeting invites, manage RSVPs, and support attendee registration
- Maintain communication with internal teams and vendors to ensure seamless event execution
- Upload invoices and event documentation for recordkeeping
Qualifications- 2+ years of administrative or executive assistant experience
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional communication, organizational, and multitasking abilities
- Event coordination experience is a plus
- Proactive mindset with a client-focused, professional demeanor
- Ability to manage sensitive information with discretion
Why Join Us? This is a great opportunity to join a collaborative, high-performance team where your contributions will have a meaningful impact. If you enjoy supporting leaders, solving problems, and bringing people together through events, we'd love to hear from you.
Apply now to be part of something impactful.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.