Administrative Assistant

Administrative Assistant (Food Dept) 57564 Job Num: 57564
Administrative/Clerical

Job Description

Position Title: Administrative Assistant

Department: Food Dept

Status: Temp (Non-Exempt, Full time) No conversion

Salary $20 $22/hour 35H/week

Working hours :9 am to 5pm from Mon to Fri (1hour unpaid break)

Location: Schaumburg, IL

Position Summary

Responsible for general logistics and import/export shipments including shipment issues and custom concerns

Role Priorities

• Understand the products and answer client questions pertaining to cost, shipping and the delivery process.
• Navigate and utilize company's system for all client orders.
• Office logistics liaison
• Work closely with the accounting department regarding collection of past due or improper invoices and with the sales department regarding product specifications.

Performance Requirements

• Professional communication via phone, e-mail, teams and mail.
• Arrange and coordinate import and export shipments with supplier and freight forwarder
• Maintain Logistic spread sheet daily
• Update and advise any new or revised booking details to customer (Tokyo office)
• Check the shipping documents, prepare voucher and issue invoice to customer (Tokyo office)
• Prepare voucher and arrange payment by company internal system to supplier
• Check and confirm pricing and unshipped information on the contracts with supplier
• Update USDA information and shipment status weekly
• Arrange Fedex shipment for sample products to supplier or Tokyo office
• Provide commodity pricing information to Tokyo office
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Confirm daily futures business transactions with brokers and suppliers. Balance brokerage statements daily and arrange payment/receipt of Futures Margin money. Check futures positions and advise cut off dates, position alerts and market related requirement to Tokyo Office
• Make contracts to negotiate with venders and customers
• Investigate potential new customers
• Investigate new items for imports and update documents
• Credit management
• Renew our registered licenses

Preferred Skills, Experience and Educational Requirements

Minimum Experience:

• Review and enter data

• Attention to detail

• Excellent communication skills

• Excellent verbal and written skills

• Cross-reference data accurately

• Excellent organizational skills

• Works well independently and with a team

• At least 1-year administrative work experience

Specific Skill Requirements:

• Learn and utilize company system daily

• Basic knowledge of Microsoft Word, Excel, Word and Outlook

• Utilize Microsoft Outlook daily

Educational Requirements:

• High School Diploma

Preferred Skills and Experience

• Build and maintain relationships with customers, vendors and in the office

• Knowledge of importing and exporting terminology

To apply, please email resume to

Job Details

City: Schaumburg
State: IL
Job Type: Temporary Job
Pay Rate: 22.00
Languages: English
Hours of Operation: 9 am to 5pm from Mon to Fri (1hour unpaid break)
Benefits: Health Ins;Dental Ins;Vision Ins;401K;Paid Time Off

Contact Information

Job Owner: Yu Hirano
Job Owner Email :