Administrative Assistant

Administrative Assistant(HR/Benefit Dept) 57364 Job Num: 57364
Administrative/Clerical

Job Description

Position Title: Administrative Assistant

Department: HR/Benefit Dept.

Status: Non-Exempt, Full time

Location: Schaumberg, IL

Salary:$20 $25/hour, 35H/week

Working Hours: 9 am to 5 pm from Mon to Fri (1-hour unpaid break)

Location:Office/Hybrid - IL

Benefit:401K, Health insurance (Medical/Dental/Vision), Life Insurance, Disability Insurance, Paid Time Off, Paid holidays

Position Summary

Reporting to the Manager, the Administrative Assistant will be responsible for supporting the administration and communication of employee benefits programs.

Role Priorities

• Assist with benefits administration, including:
  • New hire and termination paperwork and data entry
  • Mail printing
  • Updating orientation materials for health insurance programs and 401(k) plans
• Create and organize vouchers/files for HR and benefits documents to maintain accurate records in the company's system

Performance Requirements

• Assist employees with understanding and enrolling in benefit plans
• Ensure accurate and timely processing of benefit enrollments and changes
• Respond to employee inquiries regarding benefits
• Coordinate with insurance providers and 401(k) trustees to resolve benefit-related issues
• Maintain confidential employee benefits records
• Assist in benefits administration for health insurance, 401(k), and COBRA programs
• Enter data for new hires and terminations across all benefits plans
• Prepare benefits-related reports and presentations for employees
• Reconcile monthly and quarterly benefits balances
• Process employee benefits invoices and receipts
• Provide administrative and clerical support to the HR Department
• Monitor back-office equipment, ensure proper functionality, and coordinate necessary repairs with service personnel

Experience and Educational Requirements
Minimum Experience:

• Experience reviewing and inputting data into company systems
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication skills in English
• Ability to handle confidential information with discretion
• Accurate cross-referencing of data
• Ability to work independently and collaboratively
• Strong attention to detail and commitment to maintaining accurate records
• Minimum 1 year of experience in an administrative benefits role

Educational Requirements:

• High School Diploma required

To apply, please email resume to

Job Details

City: Schaumburg
State: IL
Job Type: Permanent Job
Salary High: 48000.00
Salary Low: 36000.00
Languages: English
Hours of Operation: 9 am to 5pm from Mon to Fri (1hour unpaid break)
Benefits: Health Ins;Dental Ins;Vision Ins;401K;Paid Time Off

Contact Information

Job Owner: Yu Hirano
Job Owner Email :