Job Description
We are seeking a highly organized and detail-oriented Project Administrator to join our team. The ideal candidate will assist in setting up quotations and jobs in our Project Management System, maintain those statuses, and support personnel job and equipment schedules. Responsibilities include booking travel for projects, job cost tracking, customer updates, job invoicing, and closeouts. This role requires strong communication and multitasking skills, proficiency in Microsoft Excel and other Microsoft platforms, and experience with billing and invoicing.
Responsibilities
- Assist in setting up quotations and jobs in our Project Management System.
- Maintain statuses of quotes and jobs.
- Support in maintaining personnel job and equipment schedules.
- Book travel arrangements for projects, including flights, hotels, and rental cars.
- Track job costs and provide customer updates using Microsoft Excel and soon, the Project Management System.
- Handle job invoicing and closeouts, working with customers to secure necessary change orders.
- Coordinate logistics, planning, and scheduling of subcontractors.
- Manage invoicing, cost tracking, work orders, purchase orders (POs), and change orders.
- Develop and maintain relationships with customers, vendors, and technicians.
- Collaborate closely with internal superintendents and project managers.
- Manage 5-10 projects simultaneously.
- Foster a collaborative team environment, assisting team members as needed.
Qualifications:
- Proficiency in Microsoft Excel.
- Experience with billing and invoicing.
- Strong communication and multitasking abilities.
- Experience with Microsoft platforms.
- Ability to develop relationships with customers, vendors, and technicians.
- Experience in logistics, planning, and scheduling of subcontractors.
- Capability to manage multiple projects simultaneously.
Pay and Benefits
The pay range for this position is $24.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Savannah,GA.
Application Deadline
This position is anticipated to close on Apr 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (%) for other accommodation options.