Administrative Assistant
Join the Contingent Team and be part of shaping the future of data.
As an Administrative Assistant, you're at the center of the team's business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to support and prioritize your team's initiatives. You also have excellent communication skills and the ability to interact with a variety of people and job functions including customers, partners, and vendors. In this role you will work closely with a team of Administrative professionals and support several leaders in the Product Organization. Your role is to ensure they stay organized, efficient, and productive.
Responsibilities:
AS A CONTRACT ADMINISTRATIVE ASSISTANT, YOU WILL:
- Perform an extensive array of core administrative tasks:
- Effectively manage and maintain complex calendars for Product Leadership.
- Book complex travel and manage team and executive level expenses.
- Create, organize and maintain team mailing lists, folders, drives.
- Organize, plan and execute team events.
- Respond to questions and requests for information by employees and guests, connecting people with the right resources.
- Responsible for greeting executive's guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
- Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
- Drive the operations of programs and initiatives within the Product team.
- Be the main liaison for coordinating meetings and external engagements with our customers and partners.
- Lead and manage small projects within the administrative team.
- Other duties as assigned.
Requirements:
- Bachelor's degree and 5+ years of relevant work experience direct executive support, project management, and event planning experience.
- Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
- Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
- Experience implementing systems, processes, or programs that increase efficiency.
- Positive, can-do attitude and willingness to jump into a myriad of projects.Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
- Extreme attention to detail, organized and responsive.
- Generally tech savvy and a fast learner.
- Experience working with all levels of management, employees, vendors, and customers.
Compensation:
Req 338