LHH Recruitment Solutions is seeking an Administrative Assistant for a contract-to-hire position that could extend in San Diego, CA. This is for an assurance, tax, and financial advisory company with an excellent reputation.
Responsibilities: - Works with tax team and peer tax admin to process tax documents, including adding signatures to documents, creating client letters, etc.
- Assists tax team in getting documents signed by clients via DocuSign and uploading signed documents per firm procedures
- Files tax returns per tax team instructions - both electronically and paper filing
- Retains and archives client files according to firm standards
- Scans documents into paperless document management systems
- Processes and logs outgoing mail and packages (via Federal Express, UPS, certified mail, etc.) and arranges for courier service and/or takes mail to post office, if needed
- Monitors postage meter balance and purchases additional postage, as necessary
- Retrieves and distributes incoming mail, packages and faxes
- Completes general facilities tasks, including restocking of drinks, snacks, coffee supplies, etc. and relays when supplies are getting low
- Performs basic maintenance of office equipment (copiers, fax machines, postage meter) and contacts third party for service, as needed
- Prepares and maintains conference rooms
Qualifications: - High school diploma or GED, required.
- One (1) year of experience in office services / facilities or similar position
- Proficiency in Microsoft Office Suite
Employment Type: Contract-to-Hire
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Pay Details: $24.03 per hour
Search managed by: Sarah Harvey
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance