Company Description
The Business Cleaning Company Inc., based in San Diego County, offers quality commercial cleaning services nationwide. Our comprehensive services include janitorial service, construction site cleaning, move-out cleaning, pressure washing, day porter services, carpet cleaning, window washing, and parking lot sweeping. As an environmentally conscious corporation, we promote green cleaning and recycling for all customer facilities.
Role Description
This is a full-time, on-site role for an Administrative Assistant located in San Diego, CA. The Administrative Assistant will handle day-to-day clerical tasks such as administrative assistance, managing phone communications, and supporting executive staff. Responsibilities include:
Daily opening tasks (i.e., checking voice mail messages, opening blinds, taking daily staff temperature)
Answer phones
Filing, Data entry
Responsible for key cabinet, including checking in new account keys, labeling and logging keys, and monthly key audits
Responsible for searching for new potential contractors (partners) in our industry in California and out-of-state
Responsible for updating all TBCC vendor's contact spreadsheet
Assist with creating janitorial supply orders for our customers' accounts when warehouse tech is out
Support Management, Operations, QA Reps, and Sales team in creating/updating/modifying existing Excel spreadsheets and TBCC forms
Create and proofread letters for clients and /or office use
Support Management, Operations, and QA team in creating, editing, copying, and binding service proposals
Create files and binders as requested
Assisting job applicants and checking employment applications for completion
Drafting memorandums, take minute notes in all Staff and Operations meetings
Translating documents, forms, and specifications
Assisting with creating proposal and marketing literature
Assist with Travel Reservations and accommodations
Assist with Travel Expenses for the team
Maintain social media accounts/programs like Facebook, Twitter, Instagram, Yelp, etc.
Assist in updating all prospects for marketing
Keep all copy paper stocked for the copy machine
Maintain Kitchen supplies stocked and order when needed (see COO for this)
Keep the front office tidy and looking neat
Qualifications
- Administrative Assistance and Clerical Skills
- Phone Etiquette and Communication skills
- Experience in Executive Administrative Assistance
- Excellent organizational skills and attention to detail
- Strong interpersonal skills and ability to work in a team environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Prior experience in a similar role is a plus
- High school diploma or equivalent; additional qualifications in office administration are advantageous
- Spanish language, helpful