$2000 Sign On Bonus - Terms and Conditions Apply
Respite Care of San Antonio (RCSA) located in Monte Vista is seeking an experienced full-time
Administrative Assistant to provide general administrative support to the Administrative/Accounting and Development Departments and provide clerical support to executive leadership.
Job Duties: - Answer incoming calls and route calls to appropriate team members.
- Pick up, open, and distribute daily mail; prepare, meter, and deliver outgoing mail.
- Enter data intothe software, review and file demographic and survey documents. Create surveys as needed.
- Maintain office supply inventory and inventory of Sam's orders upon pick-up/delivery, and disperse to appropriate program location
- Input attendance into the Apricot program for DRH and Najim.
- Assist in the tracking of all donations and support development in processing appropriate acknowledgments.
- Assist in the authoring of acknowledgments and in-kind tax receipts for most donors and volunteers.
- Assist with creating a spreadsheet for field trips/activities every month for the CoSA report.
- Maintain all C-level executive's calendars and appointments.
- Provide board meeting support and attend board/committee meetings as requested; author agendas, order and pick up meals, prepare meeting space, take minutes, maintain binder, and update attendance trackers.
- Assist the Development team with the social media accounts (Instagram and Facebook); take/collect photos.
- Process purchase orders for staff from various sites. Issue returns and drop them off at designated locations
- Will assist in calling families enrolled in Community and Childcare programs when survey responses and medical appointments are not completed or submitted.
- Field messages from the agency's general email, ; respond to information requests and direct emails to appropriate RCSA staff members.
Requirements: - High School Diploma or equivalent.
- Minimum 3 years of administrative support experience.
- Proficiency in Microsoft Word, Excel, Outlook, Publisher, and PowerPoint.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills
- Ability to work well under pressure and detail-oriented
- Strong decision-making and problem-solving skills