Apply for Job Job ID 78471
Location Sacramento
Full/Part Time Full Time
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Job Summary
Under minimal supervision, the incumbent in this position will serve as one of two assistants to the Division Chief and Vice Chief, 18 other Faculty and 75 staff physicians in the Division of Hospital Medicine.
This position will serve as an administrative contact person, interacting with University administrators, faculty, fellows, residents, clinic personnel, staff, students and the general public. The incumbent will utilize independent judgment to prioritize tasks and respond to the needs of the faculty and staff; effectively communicate in person, by telephone and in writing, plan, and organize.
Under minimal supervision the incumbent will evaluate situations, make decisions, adjust priorities, and respond with flexibility to requests for assistance in problem solving. The incumbent will have the knowledge of and ability to interpret University and UCDHS policies and procedures regarding travel, reimbursements, purchasing, promotions/merits, and medical staff actions. Exercise independent judgment and diplomacy in handling sensitive and confidential issues. As this position represents the Division Chief, the incumbent should have many years of experience using strong interpersonal, verbal and written skills in order to deal effectively and patiently with people from diverse backgrounds and cultures.
This position will also be responsible for, but not limited to the following tasks: coordinating the Chief's and Vice Chief's activities including managing a complex calendar, scheduling meetings, taking minutes, correspondence, coordinating travel arrangements and accommodations, assisting with the coordination of the Continuous Quality Improvement Program , CV/dossier updates with use of MyInfoVault and PubMed, OATS, recruitment, appointments and re-appointments, and merits/promotions
Apply By Date 5/31/2025 by 11:59 pm
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
• High school diploma or equivalent experience and/or training
• Two years in a prior administrative position
• Proficiency with MS Office (Word and Excel), Email (ex. Outlook), related computer software
• With minimal supervision demonstrates management, administrative, organizational, planning, and critical thinking skills
• Ability to work independently with minimal supervision and direction as well as part of a team; effective collaborative skills to build trust among faculty, staff and colleagues.
• Excellent organizational and time management skills to establish goals, ability to prioritize and coordinate multiple work assignments and deadlines efficiently despite frequent interruptions, maintaining composure under heavy workload, conflicting priorities or difficult callers/visitors.
• Ability to problem solve in a manner consistent with institutional and departmental goals and objectives.
• Knowledge of UC Davis and UCDHS structures, policies and procedures.
• Skills to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to request for assistance in problem-solving and organizational development.
• Ability to record and format meeting minutes and track follow-up items.
• Expertise in managing complex calendars and to schedule and coordinate large, complex meetings and conferences.
• Ability to deal with all levels of medical and non-medical personnel within UCD/UCDMC and outside agencies.
• The incumbent must be flexible and able to respond under minimal supervision to resolve problems as they relate to the section.
• Strong interpersonal skills to efficiently and effectively communicate (both orally and in writing) with all levels of academic, administrative, clinical, and staff personnel within the school, campus, medical center and the general public.
• Ability to navigate and effectively utilize internet and intranet sites as resources for information and verification.
• Working knowledge of peripherals such as printers, scanners, imagers, etc., is desired.
• Comprehensive knowledge of University Academic Personnel Policies and Procedures and ability to interpret them in a clear and logical manner.
• Knowledge of University of California, Davis and UCDHS policies and procedures preferred and recommend changes to policy and procedures to enhance Department/Division's services (HIPPA and annual JCAHO requirements). Preferred Qualifications
• Bachelor's degree in related area and / or equivalent experience / training preferred
• HR support experience
• Experience in an academic/healthcare setting
• Outstanding customer service skills with knowledge and ability to utilize tact, professionalism, patience and courtesy in dealing with a wide variety of individuals and to interact harmoniously and positively.
• Typing/word processing skills to quickly and accurately produce a wide variety of documents and materials.
• Proofreading skills to locate errors and ability to correct such errors prior to submission. Key Responsibilities
• 50% - Executive Administrative Clinical Support
• 20% - Division Chief Assistant
• 10% - Physician Recruitment Coordination
• 10% - Medical Staff/Compliance Coordination
• 10% - Committee Program Assistance Department Overview
The nationally recognized UC Davis Department of Internal Medicine delivers exceptional health care for adults throughout Northern California. Based in Sacramento, we maintain a primary care and affiliate network that spans 33 counties in the Central Valley, the Sierra Nevada foothills, and the High Sierra. We focus on preventing illness - but when it occurs, we offer specialized and advanced services to diagnose and treat various conditions accurately.
All of our nearly 300 care providers are board-certified primary care physicians of internal medicine. Because our academic physicians also conduct research and teach medical students, residents, and fellows, patients benefit from the latest medical knowledge. Nearly 400 support staff members support our physicians and work closely with more than 140 medical residents undergoing training.
POSITION INFORMATION
• Salary or Pay Range: $ 28.49 - $40.83
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100 %
• Shift (Work Schedule): M-F, 8-5
• Location: Main Hospital (HSP001)
• Union Representation: Yes, CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours . click apply for full job details
Date Posted: 24 May 2025
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