Job Title: Administrative Assistant to Director of Operations
Location: Ronkonkoma, NY - Hybrid: 1-2 days/week in office Job Type: Full-Time Company Overview: We are a growing medical billing company committed to providing accurate, timely, and efficient services to healthcare providers. Our mission is to support our clients in delivering high-quality care while we manage the administrative and billing processes. We are seeking a dependable and organized Administrative Assistant to support our Director of Operations and help maintain smooth day-to-day operations.
Position Summary: The Administrative Assistant will play a key role in supporting the Director of Operations with a variety of administrative tasks. This position is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable managing a wide range of responsibilities-from calendar coordination to assisting in the creation of Standard Operating Procedures (SOPs).
Key Responsibilities: - Manage and coordinate the Director of Operations' calendar, appointments, and meetings
- Organize and monitor email communications, flagging priority items and assisting with follow-ups
- Prepare and mail insurance claims
- Generate and send invoices to clients
- Assist with planning and logistics for conferences, webinars, and internal events
- Help write and maintain Standard Operating Procedures (SOPs) for administrative processes
- Support transitions involving clearinghouses and EDI enrollments (experience preferred but not required)
- Track and organize company documents, contracts, and credit card statements
- Manage office supply inventory and place orders as needed
- Provide general administrative support to help ensure company operations run efficiently
Qualifications: - 2+ years of experience in an administrative support role
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency with Microsoft Office Suite or Google Workspace
- Ability to maintain confidentiality and handle sensitive information with discretion
- Detail-oriented, proactive, and able to multitask effectively
- Experience with clearinghouses and EDI enrollment is a plus, but not required
Benefits: - Competitive salary
- 15 days Paid Time Off (PTO)
- 401(k) retirement plan
- Medical, dental, and vision insurance
- Flexible hybrid work setting (1-2 days/week in office)