Administrative Assistant

Administrative Assistant

The incumbent will be responsible for meeting the administrative needs of across the university as well as our Vocational Nursing program. Paramount to the success of this position is an in-depth understanding of computer programs including Microsoft Word, Excel, PowerPoint, and Outlook.

Employment Status

Full Time, Hourly, Non-Exempt

Pay rate $21-23/hr

Essential Functions

Communicates, coordinators, and maintains academic program schedules while administering high accuracy and best practices for instructional success

Support instructional and educational resources for the institution's academic programs

Prepare special reports that includes the gathering and summarizing of data

Ensure the completeness and accuracy of information and documentation

Provide excellent customer service, written and oral communication, organization, and time management

Strong organizational skills with the ability to prioritize workload, work independently, manage multi-projects, and meet deadlines

Qualifications

Bachelors degree in the related field preferred.

Proficient in Microsoft Office with intermediate to advanced Excel skills.

Must have prior administrative support experience.

Must have excellent organizational, interpersonal, and time management skills.

Ability to work in a flexible way that allows for changes in assignments and priorities depending upon needs.

Ability to answer question quickly and efficiently with a customer-oriented attitude.

Resourceful, detail-oriented, and exemplary problem-solving skills with an ability to identify problems and provide creative solution.

Preferred Qualifications

Ability to work in a flexible way that allows for changes in assignments and priorities depending upon needs

Ability to answer question quickly and efficiently with a customer-oriented attitude

High-energy, motivated, and confident professional with an infectious enthusiasm for higher education and student success

Resourceful, detail-oriented, and exemplary problem-solving skills with an ability to identify problems and provide creative solution

Work Environment:

Standard office/classroom/lab or clinical setting.

Typically, duties are performed in an office/classroom/Lab/clinical setting environment while sitting at a desk or computer workstation.

Work environment may include skills lab or bedside environments and required by program.

An incumbent is subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding timelines.

Physical Demands:

The incumbent regularly sits for long periods.

Physical ability to perform the duties as assigned to the program or department.

Proficient in operating electronic keyboards and other office machines.

Effective verbal communication skills in answering telephones and providing information with clarity and distinctness.

Ability to read fine print and operate computers with precision.

Ability to understand voices over the telephone and in person.

Able to lift, carry, and/or move objects weighing between 10-25 pounds as needed.

Benefits:

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long-Term Disability

Training & Development

Wellness Resources