ProspectBlue is seeking a detail-oriented and reliable AP/AR Clerical Administrator to support our accounting and office operations. This role is essential in maintaining accurate financial records and supporting day-to-day administrative tasks within a fast-paced construction environment.
Key Responsibilities:
- Accounts Payable (AP):
- Receive, review, and enter vendor invoices
- Match purchase orders and delivery receipts with invoices
- Obtain proper approvals and process payments in a timely manner
- Reconcile vendor statements and resolve discrepancies
- Accounts Receivable (AR):
- Generate and send customer invoices
- Track payments and follow up on outstanding receivables
- Apply payments and maintain accurate customer records
- Prepare bank deposits
- Clerical and Administrative Support:
- Maintain organized filing systems (physical and digital)
- Assist with job costing and expense tracking
- Answer phones and respond to basic inquiries from vendors, clients, and staff
- Support payroll and reporting functions as needed
- Help with permit tracking, subcontractor compliance, and project documentation
Requirements:
- Proven experience in AP/AR or general accounting support
- Strong attention to detail and organizational skills
- Familiarity with accounting software (e.g., QuickBooks, Sage, or similar)
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Excellent communication and interpersonal skills
- Experience in construction or a related industry is a plus
Education:
- High school diploma or equivalent (required)
- Associate's degree in Accounting, Business, or related field (preferred)