Administrative Assistant

Posting Details

Posting Summary

Working Title
Administrative Assistant

Role Title
Admin and Office Spec

Role Code

FLSA
Nonexempt

Pay Band

Position Number
282W0098

Agency
Piedmont Virginia Community College

Division
Piedmont Virginia Community College (Div)

Work Location
Albemarle - 003

Hiring Range
$20.00 - $25.00 per hour, depending on experience

Emergency/Essential Personnel
No

EEO Category
F-Admin Supp

Full Time or Part Time
Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

• Up to 29 hours weekly between 8:00 a.m. and 5:00 p.m., Monday through Friday.

Sensitive Position
Yes

Job Description

Piedmont Virginia Community College (PVCC) is a public, open access institution of higher education in the Virginia Community College System whose main campus is located in Charlottesville, Virginia. This is home to the Charlottesville Historic Downtown Mall, The Jefferson School African American Heritage Center, and the John Paul Jones Arena (JPJ). As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities for the residents of the City of Charlottesville and the counties of Albemarle, Buckingham, Fluvanna, Greene, Louisa, and Nelson. For more information, please visit: pvcc.edu

PVCC is known throughout the community and the Virginia Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. PVCC seeks to attract, welcome, and retain individuals who reflect the communities we serve.

Position Title: Administrative Assistant

Division/Office: Administration

Employment Type: Part-time (20-29 hours/week), no benefits

Duties and Responsibilities:

Administrative Support

• Record, track, and process incoming documents. Prepare documents (reports, memos, letters, etc.) and presentations.
• Maintain and update databases and spreadsheets.
• Manage paper and electronic filing systems.
• Prepare copies, distribute correspondence, and handle mail.
• Support various administrative projects as needed.

Reception & Scheduling

• Serve as the first point of contact for the office (in-person, phone, and email).
• Provide exceptional customer service while handling phone inquiries, directing calls, and screening messages.
• Receive, review, and schedule meeting requests.
• Maintain calendars for leadership as needed.
• Schedule reservations for PVCC conference rooms and event spaces.
• Assist with travel arrangements and process travel reimbursements for College Board Members.

Event & Meeting Coordination

• Assist in coordinating and hosting events and meetings.
• Assist in planning and providing logistical support for college events such as graduation, awards ceremonies, and receptions.
• Help manage event logistics, including database management, event setup and breakdown, parking arrangements, catering coordination, and ushering.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Education or training in administrative support technology, a related field, or equivalent experience.
• Proficiency with Microsoft Office (Word, PowerPoint, and Excel) and willingness to learn new applications as needed to perform job responsibilities
• Excellent interpersonal, verbal, and written communication skills.
• Proficiency in executive-level office procedures.
• Strong organizational and planning skills; ability to manage multiple projects simultaneously.
• Ability to work independently with good judgment and discretion.
• Exceptional customer service skills with a professional demeanor.
• Ability to handle confidential information with tact and discretion.
• Experience interacting with visitors, students, faculty, staff, and public officials.

Additional Considerations

Operation of a State Vehicle
No

Supervises Employees
No

Required Travel

minimal

Posting Detail Information

Posting Number
WGE 2440P

Recruitment Type
General Public - G

Number of Vacancies
1

Position End Date (if temporary)

Job Open Date
03/13/2025

Job Close Date
04/13/2025

Open Until Filled

Agency Website
pvcc.edu

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at , or DBVI at

Additional Information

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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