Administrative Assistant

Portland, Oregon

Macpower Digital Assets Edge

Job Summary:

Hybrid Schedule: 2 - 3 days in office.
General Office Support/Administration.
dmin Assistant will support our Enterprise Data Strategy area in Business. They would provide a full range of administrative support to the Director and her teams to enhance efficiency and support the achievement of business goals.
We are looking for someone with strong organizational and scheduling skills that is agile and change friendly.
Provides administrative support to a manager and her teams; receives visitors, callers and incoming mail and refers to appropriate staff member or department or personally handles as directed; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, etc.
Required Skills: Intermediate computer skills using administrative software applications: Microsoft Office (Word, Excel, PowerPoint, SharePoint).

Key Responsibilities:
Purchasing/Contracting Support:

Purchases a variety of supplies, services and equipment using purchasing cards and informal acquisition procedures; reconciles purchasing card statements; initiates purchase requisitions.
Tracks status of all purchase requisitions and purchase orders; administers service contract(s) for department or facility.

Team Support:

Operating Rhythm:

Calendaring staff meetings, revenue recovery meetings, officer presentations etc.
Calendaring finance & HR meetings (monthly) and ensuring that the invoices are received and paid on a timely basis.
Calendaring IT and Advanced Delivery connections.
Supporting my leaders on their rhythm - staff meetings, offshore meetings, project meetings etc.
Support laptop/office supply requests.

Date Posted: 26 May 2025