Brunel is currently searching for an Administration Assistant for a long-term contract position with our client located in Phoenix, Arizona.
This position will be based in Phoenix, AZ and will report to the Contracts Manager.
Area of Focus:
Under general supervision, the incumbent will provide diversified administrative support for the leadership and staff of a functional unit at assigned project.
Additional responsibilities:
- Coordinate the daily operation of the functional unit on the assigned project.
- Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings.
- Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff.
- Prepare and type memoranda, letters and reports. Create computer forms, templates and tables. Compile statistical data.
- Review and recommend new or enhanced operating procedures.
- Set up and maintain complex electronic and paper filing systems.
- Create and Maintain Contract Administration Logs/Registers such as Correspondence, Insurance, Payment, Contract Status and Change Orders/Change Order Requests.
- Transmittals of Contract Documents as required for record keeping.
- Interpret established policy and provide information for the resolution of problems.
- May attend meetings with or as a representative of their supervisor.
- Performs other duties as required.
Job Scope:
Nature of work: Works on mostly routine tasks and usually implements solution through individual effort
Level of interaction: Collaborates mostly with peers in the same functional area, and/or department and has moderate external interaction
Autonomy/decision making: Works under frequent supervision and has limited latitude to set objectives, priorities and timelines impacting the individual assigned area of work
Budgetary responsibility: Has no budget responsibility.
Managerial responsibility: Does not manage people, function, projects or programs
Requirements:
- High School diploma or equivalent
- Five (5) years administrative/secretarial experience.
- Strong (oral and written) communication and documentation skills.
- Experience with heavy industrial engineering and construction projects administration
- Must be a self-starter, quick learner, highly productive and have strong business ethics.
- Must have working knowledge of standard Microsoft Office products.
- Ability to work with general office equipment such as a personal computer and keyboard and photocopier.
Offer:
- Full-time employees are eligible for benefits. Benefits include medical, dental and vision that will begin on your first day of employment. 401K matching - 50% match, up to 3%.