Position Summary: Provides administrative support to the Campus President, Management staff and the Admissions Department at all times. Duties include general clerical, receptionist, and project based work. The incumbent projects a professional, company image through in-person and telephone interaction.
Essential Duties and Responsibilities: - Answers and Routes all incoming phone calls
- Assists Registrar with Miscellaneous duties
- Fulfills all Accounts payable duties
- Sets up and confirms appointments
- Greets all visitors and callers and answer inquiries
- Creates and modifies documents using Microsoft Office
- Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
- Maintains hard copy and electric filing system
- Signs for and distribute UPS/Fed Ex/ Airborne packages
- Researches, prices, and purchases office furniture and supplies
- Coordinates and maintains records for staff office space, phones, parking, company credit cards, and office keys
- Maintains and distributes staff weekly schedules
- Accurately accepts payments for services/products and maintains salon cash drawer
- Supports staff in assigned project based work
- Other duties as assigned
- Regular and reliable attendance
- Tracks Admissions phone leads
- Opens Facility and ensures neatness of reception areas
- Inputs new leads in CampusVue
- Gathers and track documents required for student files
- Assists Admission Representatives in file preparation
- Assists with ordering office supplies
- Sorts incoming mail
- Orders meals for different school functions
- Orders students and faculty/staff identification badges
- Maintains confidentiality of all business records and information
- Provides assistance to other managers as appropriate
- Handles day-to-day care of current students
Skills/Competencies/Qualifications: - Basic reading, writing, and arithmetic skills
- Proficient in Microsoft Office applications
- Professional verbal and written communication skills; telephone protocol
- High school diploma or equivalent
- Possesses an upbeat, professional personality and is a team player
- Ability to maintain a professional and friendly demeanor and represent the company in a professional manner with all customers, personnel, vendors, and students.
Classification: Non-exempt
Work Hours: May vary daily, and evening and weekend hours may be required
Travel: Minimal
Working Environment: Interior/Office