Wiginton Fire Systems is currently seeking a highly organized and motivated Administrative Assistant to support our Pensacola Branch.
This role is ideal for someone with administrative experience in the construction industry, preferably with a fire protection or fire sprinkler systems background.
If you're ready to work in a fast-paced environment where your skills directly impact you and you're looking for more than just a job, we want to hear from you.
Key Responsibilities:
- Manage and coordinate the Pensacola Branch calendar, including scheduling and rescheduling inspections and appointments.
- Serve as the primary point of contact for customers, inspectors, and service technicians, ensuring top-tier customer service.
- Create and maintain service records in both digital databases and physical files at the Pensacola Branch.
- Coordinate with technicians and internal teams to ensure efficient execution of all service orders.
- Follow up on inspection reports by generating timely repair quotations.
- Assist with branch financial tasks and provide regular invoicing reports to the Area Manager.
- Provide administrative support to sister branches (Gainesville and Jacksonville) as needed.
- Perform other administrative duties as assigned to support the daily operations of the Pensacola Branch.
What We're Looking For:
- High school diploma or equivalent (required)
- Previous administrative experience in fire protection, the fire sprinkler trade, or construction (strongly preferred)
- Familiarity with NFPA standards is a plus
- Excellent communication, organization, and time management skills
- Proficiency in Microsoft Office Suite
- Experience using ERP software (Microsoft Dynamics GP preferred)
- Strong work ethic with the ability to focus and thrive during mentally demanding tasks
- Must pass a background check, have a clean MVR, and pass a drug screening
Why Join Wiginton Fire Systems?
Wiginton Fire Systems is proud to be 100% employee-owned. We're not just a team. We're a family. Many of our administrative professionals have been with us for 10 years or more, and for good reason. We offer:
Outstanding Benefits:
- Employee Ownership. Share in the company's success with our employee stock ownership program.
- Retirement Security. Enjoy a robust 401(k) with company match.
- Comprehensive Insurance. High-quality, low-cost health, dental, vision, and life insurance.
- Disability Coverage. Short-term and long-term disability plans to protect your income.
- Flexible Spending Account. Use pre-tax dollars for eligible medical expenses.
- Paid Time Off. Begin accruing PTO from day one and enjoy eligibility for paid time off at just 90 days.
- Wellness Rewards. Earn incentives for maintaining healthy habits.
- Work-Life Balance. We believe in maintaining a low-drama, supportive work culture where people love to come to work.
Job Details:
- Location: Pensacola, FL
- Department: Pensacola Branch
- Job Type: Full-Time
- Experience Level: Experienced
- Compensation: $18.00 to $22.00 per hour (based on experience)
If you're ready to take the next step in your career with a stable, supportive, and people-first company, apply today. At Wiginton, you're not just finding a job. You're finding a home.