Clifford & Kenny, LLP is a well-established, growing law firm located in Pembroke, MA, providing expert labor and employment counsel to many Massachusetts municipalities, as well as housing authorities, financial institutions, and other private clients. We also provide on-site training in many areas of labor and employment topics, as well as conduct independent workplace investigations.
We are seeking a part time (approx. 12-15 hours/week) Administrative Assistant to join our team to perform a variety of administrative support duties. Candidate must be highly motivated and have strong organizational skills for a fast-paced environment. We offer competitive compensation.
This is not a remote position so the candidate will need to live within commuting distance to the office.
Essential Duties And Responsibilities
The Administrative Assistant is vital to the operation of our growing office, therefore, regular attendance is essential to the job. Primary responsibilities of the Administrative Assistant include (but are not limited to) the following:
Direct assistance to attorneys, including but not limited to:
- Scheduling over various platforms
- Assisting with tracking of billable hours
- Monitoring movement of client issues
QuickBooks: bookkeeping, processing payables/receivables, reconciliation of bank accounts
Data entry of billing hours and payroll information
Monthly financial reporting
Manage telephone communications
Processing and directing correspondence
Maintain client and administrative files, both electronic and paper
Maintain client confidence by keeping client/attorney information confidential
Performing other duties within the office as assigned
Skills/Qualifications:
2-3 years of experience of a professional office setting, legal experience preferred
Excellent organizational skills, attention to detail and ability to multi-task
Technology skills, including proficiency with Microsoft Office and QuickBooks
Willingness to learn new technologies
Telephone Skills
Strong verbal and written communication skills, including a demonstrated understanding of correct grammar, spelling, and punctuation
Ability to work effectively and proactively
Strong time management skills and the ability to work in a fast-paced environment
Maintain effective relationships with a diverse group of attorneys, clients, staff and outside contacts with discretion and strict confidentiality
Bachelor's Degree preferred
Schedule
On-site
Days negotiable
Benefits
Paid Time Off
Paid Holidays
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role, however the employee may at times be required to sit; stand; walk; use hands to handle or feel; and reach with hands and arms. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
AAP/EEO Statement
Clifford & Kenny, LLP is an equal opportunity employer. Clifford & Kenny, LLP does not discriminate based on race, ancestry, national origin, color, religion, gender, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.