Job Title: Administrative Assistant
Job Description
The Administrative Assistant V is responsible for performing moderately complex and confidential administrative duties. This role requires significant skill and knowledge of organizational policies and procedures. The assistant will screen calls and visitors, resolve routine inquiries, and maintain a calendar of appointments, meetings, and travel arrangements. The work environment is fast-paced and moderately complex, providing a dynamic and engaging workplace.
Responsibilities
- Perform moderately complex and confidential administrative duties with considerable skill and knowledge of organization policies and procedures.
- Screen calls and visitors, resolving routine and sometimes complex inquiries.
- Schedule and maintain calendar of appointments, meetings, and travel arrangements.
- Exercise moderate autonomy in troubleshooting issues and anticipate the needs of the person supported.
- Conduct administrative assignments related to meeting, seminar, workshop, and/or conference planning, including material production, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors.
- Assist with special projects across multiple teams, including workstream participation.
- Conduct research for leaders or individual contributors, compile, analyze, and summarize information for reports and correspondence.
- Compile, review, and analyze complex data, keeping databases and share sites up to date.
- Coordinate executive meetings, including logistics, material collection, agenda creation, and minute recording.
- Assist in preparing correspondence, memoranda, and reports; copy and file documents, and process documentation of expenses and vouchers.
Essential Skills
- 3+ years administrative experience
- Proficiency in Microsoft Office, including Outlook and Microsoft Teams
- Strong calendar management skills
Work Environment
The work environment includes the first three weeks of training on-site, Monday through Friday. After training, the role transitions to a hybrid model, with three days in the office and two days remote. This offers flexibility and a balance between collaborative in-office work and focused remote tasks.
Pay and Benefits
The pay range for this position is $35.00 - $38.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Owings Mills,MD.
Application Deadline
This position is anticipated to close on May 27, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (%) for other accommodation options.