Administrative Assistant

Administrative Assistant

Department: Corporate/Administrative

Employment Type: Full Time

Location: Orlando, FL

Reporting To: Nicole Baker

Description

The role of the Administrative Assistant is to provide assistance and support to the Department Manager.

Responsible for routine and advanced correspondence including letters, memoranda, and reports. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals with ability to work independently. At times may be asked to be responsible for confidential material.

Your Primary Responsibilities will include

• Department Management:
  
  • Maintain a professional and organized work environment (including cleanliness, supplies, and equipment)
  
  • Manage project budget and expenses. Work with project accountant to review and approve monthly invoices to FDOT and Local Agencies
  
  • Communicate and coordinate with property manager for building maintenance and repairs, as applicable
  
  • Manage department supplies equipment, ensuring timely replenishment
  
  • Setup of storage units for nuclear gauges for project as needed
  
  • Track project equipment and work with inspectors to ensure equipment is calibrated before expiration
  
  • Coordinate with IS team and troubleshoot basic technical issues
  
  • Manage and maintain project filing systems (physical and digital)
  Administrative Support:
  
  • Prepare, manage, and coordinate travel arrangements and expense reports for staff
  
  • Manage staff and conference room schedules and calendars, including scheduling meetings and appointments
  
  • Provide administrative support to professional staff, including document creation, editing, and filing
  
  • Serve as an extension of corporate business services (Marketing, Human Resources, Information Systems, Finance & Accounting) to support needs of the department
  
  • Assist with preparation of proposals
  
  • New Project setup
  
  • Fleet Management : updating vehicle logs & assisting with repair or fuel card issues,
  
  • Schedule/coordinate Training
  
  • Assist with Audit Package preparation

What you'll need

• Efficiency and Productivity:
  
  • High staff satisfaction with office environment and support services
  
  • Timely completion of administrative tasks with minimal errors
  
  • Adherence to budget for office expenses
  Communication and Collaboration:
  
  • Strong working relationships with staff at the regional office and headquarters
  
  • Effective communication with headquarters on administrative matters
  
  • Positive client and staff feedback on service experience
  Problem-Solving and Initiative:
  
  • Ability to anticipate and proactively address office needs
  
  • Effectively troubleshoot and resolve administrative issues
  
  • Develop and implement improvements to office processes and procedures
  
  Requirements for Office Manager position:
  
  • Excellent interpersonal and written & oral communication skills
  
  • Strong computer skills with experience in Word, Excel, Outlook
  
  • Knowledge of basic accounting practices
  
  • Knowledge of internet research
  
  • Ability to handle a wide range of tasks and responsibilities independently
  
  • Proactive approach to identifying and resolving issues within the regional office
  
  • Valid driver's license with approved/acceptable driving history required

DRMP Offers

• Excellent compensation package
• Outstanding holiday and paid-time-off programs
• 401(k) Plan and Match
• Career Path Development Program (Management & Technical Career Tracks)
• Mentorship Program
• Tuition Reimbursement
• Parental Leave
• Competitive health and dental insurance premiums
• Variety of voluntary benefit options
• Short-Term Disability/Long-Term Disability
• Company-furnished life insurance
• Employee Assistant Program (EAP)
• Flexible Spending Account
• and More

DRMP is a Drug and Alcohol Free workplace, an Equal Employment Opportunity employer and E-Verify employer.