Administrative Assistant

Job Details

Level
Entry

Job Location
Family Healing Center - Mt Oliver, PA

Position Type
Full Time

Education Level
Not Specified

Salary Range
$18.00 - $18.00 Hourly

Travel Percentage
None

Job Shift
Any

Job Category
Nonprofit - Social Services

Description

Serve as the central point of coordination for all administrative functions at the Family Healing Center, ensuring smooth day-to-day operations in a fast-paced, trauma-informed residential setting.

• Manage client intake processes, documentation, and data entry with precision and confidentiality, supporting compliance with agency policies and regulatory standards.

• Coordinate schedules, transportation, and appointment logistics for clients, while maintaining clear communication with staff, clients, and external partners.

• Oversee supply management, including tracking and fulfilling client requests for essential items, and streamline ordering processes to meet client needs efficiently.

• Utilize strong problem-solving and organizational skills to support program effectiveness, build client trust, and ensure timely resolution of administrative challenges.

Location and Travel Requirements: This position is primarily located in Mt. Oliver. All positions are also expected to come to training, meetings, and other events at Main Campus in McKeesport, as scheduled. The travel required for this position is minimal.

Great Benefits:

• Comprehensive health insurance

• Generous paid time off

• Retirement savings plan and company match

• Tuition reimbursement and loan repayment assistance

• Professional development and training opportunities

• A commitment to work-life balance

Qualifications

Position Requirements:

• Act 33/34 and FBI Clearances

• Highschool Graduate/GED

• Proficient with computers and able to quickly learn and navigate software systems (e.g., Microsoft Office, EHR platforms).

• Highly organized with strong attention to detail and the ability to manage multiple tasks in a fastpaced environment.

• Able to work independently, take initiative, and problem-solve with minimal supervision

.
• Strong verbal and written communication skills to interact effectively with clients, staff, and external partners.

• The facility operates 24/7, and flexibility to work evenings or weekends may be required. This position typically follows an 8-hour shift, Monday through Friday