Administrative Assistant

Join Our Team as an Administrative Assistant at The Cheer Pitt Kansas City.

Are you organized, detail-oriented, and passionate about supporting a dynamic team? The Cheer Pitt Kansas City, a well-established cheerleading company in Olathe, KS, is looking for an Administrative Assistant to join our family. The hours for this position will be 12PM-8PM.

Key Responsibilities of an Administrative Assistant:

Daily Tasks:

1. Answer phones and respond to general inquiries via email and messaging platforms
2. Confirm and enter appointments, manage last-minute changes
3. Monitor tuition payments and AutoPay success/failure reports
4. Apply late fees as needed and communicate with families
5. Serve as a key point of contact for members, staff, and vendors

Weekly Tasks:

1. Publish and maintain class and private lesson schedules
2. Post tuition to accounts and reconcile AutoPay transactions
3. Submit payroll and verify timesheets
4. Ensure registration forms, waivers, and member profiles are accurate and up-to-date
5. Oversee gym cleanliness schedule and vending machine inventory
6. Update gym announcements on website and Band
7. Provide weekly status reports to leadership

Social Media & Communications:

1. Plan and schedule posts for social platforms (Instagram, Facebook, etc.)
2. Respond to messages and comments professionally
3. Help develop content that supports gym culture and events
4. Maintain accurate, up-to-date info across all digital channels

Monthly/Seasonal Duties:

1. Distribute tuition reminders and statements
2. Organize and track Spirit Wear orders
3. Coordinate competition logistics: hotels, travel, packets, registration
4. Process new hires, junior coach applications, and team updates
5. Ensure all waivers and documents are complete and filed properly

As Needed:

1. Register students for events, competitions, and special programs
2. Onboard new members and distribute welcome materials
3. Coordinate with vendors and maintenance teams as needed
4. Assist with special events and projects (clinics, parent nights, team meetings)
5. Maintain and update internal forms and documentation

Requirements of an Administrative Assistant:

1. 2+ years of administrative or operations experience (cheer/gym/sports/child enrichment industry preferred)
2. Strong organizational and multitasking skills
3. Excellent written and verbal communication
4. Proficient with Google Suite, scheduling software, and basic accounting/payment platforms
5. Comfortable using and posting on social media platforms
6. Ability to work evenings/weekends as needed during comp season or events
7. Positive, proactive, team-first attitude