Job Title: Administrative AssistantJob Description
The Office Administration Coordinator plays a key role in ensuring the smooth daily operation of the office while providing high-level administrative support to executive leadership. This position combines receptionist and front desk responsibilities with office management, executive assistance, and basic accounting support.
Responsibilities
- Provide high-level administrative support to executive leadership.
- Manage receptionist and front desk duties.
- Coordinate calendars for executive leadership.
- Assist with office management tasks.
- Support basic accounting functions, including A/R, A/P, and general ledger tasks.
- Ensure a professional and courteous interaction with clients and visitors.
- Handle confidential information with discretion.
- Maintain highly reliable attendance and occasionally adjust schedule to accommodate onsite customer visits.
Essential Skills
- Proven experience in office administration, executive assistance, or front desk coordination.
- Proficiency in Microsoft Office Suite, including Excel and Outlook.
- Excellent organizational and multitasking abilities.
- Strong interpersonal and communication skills.
- Bilingual in English and Mandarin is preferred.
- Ability to handle confidential information with discretion.
- Detail-oriented with a strong sense of initiative and ownership.
Additional Skills & Qualifications
- Experience with A/R, A/P, and general ledger functions.
- Ability to adapt to and learn from change, difficulties, and feedback.
- Occasional flexibility in schedule (arriving early/staying late) to accommodate onsite customer visits.
Work Environment
The work environment is professional, requiring the use of standard office equipment and software. The role may require occasional flexibility in working hours to accommodate onsite customer visits. Dress code is business casual.
Pay and Benefits
The pay range for this position is $22.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Oklahoma City,OK.
Application Deadline
This position is anticipated to close on May 6, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (%) for other accommodation options.