Administrative Assistant Building for the long term means that all our team members can expect to work on amazing projects with a people-first approach to problem-solving. It also means that each team member has limitless potential to build a unique, meaningful, and high-impact career, and they'll receive great total rewards.
About Us Founded in 1975, Salas O'Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow's requirements are today's opportunities, and we are here to design lasting solutions for pressing challenges.
We work across various industries, providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education and other building types, structural and building sciences, infrastructure asset management, advanced robotics, and more.
Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all play a key role in bringing our daily commitments to life.
Job Summary The Administrative Assistant will work in a fast-paced structural engineering team environment and will be responsible for administrative support and operational tasks. We are looking for a highly motivated team member to join our firm. General duties include, but are not limited to, the following:
- Work closely with senior management, marketing leaders, and our Director of Operations to align with internal initiatives and improve operational efficiencies.
- Correspond with property management.
- Work directly with the Marketing and Business Development teams to produce reports and metrics.
- Bookkeeping and working directly with our accounting team to manage A/Rs and process cash receipts.
- Manage office inventory and general office needs.
- Manage business licenses and professional certifications and coordinate with insurance brokers to provide Certificates of Insurance (COI).
Skills and Qualifications - Excited to tackle new projects, bringing a growth-oriented and curious approach to learning and execution.
- Proficiency in Microsoft 365 (Power BI, PowerPoint, Excel, SharePoint, Teams, Word).
- Ability to manage multiple projects, prioritize deadlines, and drive execution.
- Strong relationship-building skills, with the ability to collaborate across internal departments and leadership teams.
- Strong interpersonal skills to communicate effectively and follow instructions.
- Strong written and verbal skills; ability to summarize crucial information.
- Experience with marketing and operational tools such as Adobe InDesign, Acrobat, and Bluebeam Revu is a plus.
- Familiarity with Deltek products (Ajera, Vantagepoint, Vision) is a plus.
Qualifications - 3-5 years of experience in Administrative or equivalent roles
- Bachelor's Degree or higher
- Architecture, Engineering, & Construction (AEC) industry experience is a plus.
Location: Oakland, CA (On-Site)
Travel: None
Compensation & Benefits: Salas O'Brien health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Team members have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Salas O'Brien has both U.S. and Canadian (PTO) plans for full-time salaried, exempt and non-team members, 10 paid holidays, and paid leave programs for military service and new parents. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.
The base salary range for this position is $26.00-$32.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Equal Opportunity Employment Statement Salas O'Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O'Brien will accommodate the disability-related needs of applicants as required by law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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