Administrative Assistant

Job Summary:

• Provides Administrative Assistant services to business group function heads, including arranging travel, scheduling appointments, recording meeting minutes, and general office administration.
• May be responsible for working with confidential and sensitive information.

Responsibilities:

• Responsible for the arrangement and reception of customer visits, including but not limited to: confirming visit information, arranging visit itinerary, coordinating transportation, accommodation, catering and other matters.
• Responsible for the organization and coordination of departmental meetings, complete the minutes of meetings, and communicate meeting information to relevant personnel.
• Responsible for the collection, collation, preservation and archiving of documents to ensure the integrity of documents and materials.
• Responsible for the application and management of office supplies, and do a good job of registration.
• Responsible for the handling of all procurement applications of the department to ensure that the procurement process is in line with the company's regulations.
• Assist in arranging work schedules for the director and manager and the department's travel related matters.
• Coordinate day-to-day personnel management, including but not limited to: attendance statistics, new employee on-the-job arrangements, departmental training program implementation tracking and other matters.
• Responsible for collecting and summarizing relevant department information, and timely reporting to the relevant companies at higher levels.
• Complete other matters handled by superiors.
• Take management responsibility defined by relevant IOS document as well as the IATF16949/ ISO45001/ ISO14001 standards. Ensure Effective Operation of IOS documentation and continuously improve relevant process and their application of IOS documentation internal.

Requirements:

• One year or more of relevant work experience.
• Good in English and Chinese, both verbal and written.
• Good customers service awareness and communication skills.
• Good information collection and transaction processing skills.