Administrative Assistant

Administrative Assistant

Location: Petaluma (Full Time Onsite) TEMP TO HIRE

This Position Pays: $20-$25/hr

You are a detail-oriented, customer-focused administrative professional who thrives in a fast-paced environment. You have excellent organizational skills, strong communication abilities, and a knack for problem-solving. You're a team player who can independently manage multiple priorities while maintaining a positive and professional demeanor. Your goal is to support the success of your team and ensure smooth daily operations.

What You Will Be Doing:

• Greet and assist visitors and callers, answer questions, and handle customer complaints with professionalism and care.
• Process cash, credit, and debit payments for transit pass sales.
• Provide administrative support to managers and staff including calendar management, meeting coordination, and agenda preparation.
• Create, edit, and format a wide variety of documents, charts, and reports.
• Support staff onboarding, maintain time-off tracking, and liaise with HR and payroll as needed.
• Assist with purchasing: gather quotes, process requisitions and invoices, manage vendor communications, and reconcile orders.
• Prepare travel arrangements, compile expense reports, and handle post-travel documentation.
• Maintain and update databases, track projects and performance data, and create regular reports.
• Organize and maintain both physical and digital filing systems.
• Perform additional duties as assigned.

What You Bring:

• Knowledge of administrative practices, record keeping, customer service techniques, and office equipment/software.
• Familiarity with district-specific procedures for travel, purchasing, and timekeeping.
• Ability to multitask, prioritize, and meet deadlines with minimal supervision.
• Strong written and verbal communication skills with attention to detail and accuracy.
• High school diploma or equivalent; additional coursework in administrative support is a plus.
• Minimum of two (2) years of relevant clerical or administrative experience.
• California Class C Driver's License (required).
• Proficiency in Microsoft Office and other relevant business software.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can't wait to work with you.

We are Nelson Connects, and our purpose is your success.

To learn more about our workplace culture and the position, please apply.

About Nelson Connects:

If you're looking for a new opportunity, the recruiting and staffing experts at Nelson Connects can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for.

Pay Transparency: Nelson Connects provides pay transparency by placing salary ranges in all job postings in accordance with state and local regulations. We are committed to communicating pay clearly throughout the employment process.

California Fair Chance Act and Beyond: Qualified applicants with criminal histories will be considered for employment in accordance with applicable regulations. We will consider qualified Applicants for employment, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, San Francisco Fair Chance Ordinance, and CA Fair Chance Act.

Temporary Associate Benefits Offered: Weekly benefits offered include Medical, Dental, Vision, HSA, EAP, Life/AD&D, STD, Commuter FSA, + state mandated benefits.

EEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law.