Administrative Assistant (Mulberry FL : Onsite)
A client of Sharp Decisions Inc. is looking for a Administrative Assistant to be based in Mulberry, FL. The position is on-site. The contract duration is 6 months with possible extension. The pay rate for this role is $26/hr on W2
Serves as a resource to provide administrative support to multiple operations front line supervisors. Role will sit at operational facilities and provide support related to maintenance and people management activities.
Responsible:
- Data entry of work order information into SAP
- Emergency work order entry into SAP
- Maintenance work order lifecycle management
- Coordination of ordered parts for maintenance activities
- Organize maintenance work assignments
- Submit changes to update job plans to planners, printing and distribution of plans
- Documentation and entry of safety documents and standard operating procedures
- Kronos auditing and attendance management support - identify and correct missing punches; notify supervisors of potential attendance issues; entry of vacation/leave time
- Entry/tracking of non-confidential employee records in Workday (union dues, orientation & training records/checklists, qualifications, seniority)
- Job requisition management in Workday
- Job change/transfer entry into Workday
- Enter and modify schedules and work rules in Kronos
- Service award management - validate eligibility and distribution of awards
- Support new hire onboarding for IT, personal protective equipment, orientation
- Complete and manage access requests/IT requests/cell phone requests
Requirements:
- 1-3 years of administrative experience
- Knowledge of maintenance and planning work
- Experience in industrial environment
- Intermediate Microsoft Office Skills
- Experience with SAP, Maximo, Kronos and Workday
- Strong listening and comprehension skills
- Ability to organize and prioritize workload
- Ability to work independently
- Ability to effectively interact with various functional areas and facilities