Administrative Assistant

Position Type:
Paraprofessional - Campus/Administrative Assistant

Date Posted:
3/28/2025

Location:
Student Support Center
Clerical/Technical Support Compensation Plan
Salary Range: $18.37 - $22.40 per/Hour
Shift Type: Full-Time
Wage/Hour Status: Non-Exempt
Reports To: Supervisor - Deaf Education
EMPLOYMENT BEGINS: July 1, 2025
PRIMARY PURPOSE:

• To serve as secretary to the Deaf Education Department which includes clerical duties, problem solving, material acquisition, and record keeping while maintaining a positive and professional office environment for personnel, students, parents, and guests.

QUALIFICATIONS:
Education/Certification:

• High School Diploma/GED

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of computer hardware and software.
• Possess appropriate typing skills for keyboarding.

EXPERIENCE:

• None

MAJOR RESPONSIBILITIES AND DUTIES:

• Answer routine telephone inquiries regarding the department programs and procedures.
• Type and prepare reports, file records/reports, handle correspondence within and outside district, and other communications related to department functions and supervisor needs.
• Order materials and supplies, complete check requests.
• Perform bookkeeping tasks in accordance with budgeting procedure.
• Operate standard office machines.
• Maintain accurate records of student enrollment and class counts.
• Maintain current record information on students enrolled, which includes qualifying information; current address, telephone number, bus information, and student count for Texas Education Agency.
• Maintain and update student assessment information, student folders, faculty data, and inventory.
• Complete travel requisitions for teachers.
• Schedule annual Admission Review Dismissal (ARD) meetings for full-time students.
• Notify districts of student transportation needs.
• Receive, count, and deposit monies collected.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:
Mental Demands:

• Communicating clearly and concisely.
• Reading and comprehending simple instructions, short correspondence, and memos.
• Writing simple correspondence and effectively presenting information in one-on-one and small group situations.
• Adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals.
• Interacting with the public and other staff and occasionally meeting multiple demands from several people.
• Coordinating ARD scheduling with personnel from the nine Shared Service Arrangement districts.
• Maintaining emotional control under stress and displaying a positive and caring attitude.

Physical demands/environmental factors:

• Sitting, talking and listening.
• Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.
• Lifting, carrying, and delivering various weights of equipment and materials.
• Moderate noise level in the work environment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.