We're a warm, family-centered private speech therapy practice in McKinney, Texas, serving both children and adults. As we grow, we're seeking a compassionate, detail-oriented, and tech-savvy Administrative Assistant to help us provide excellent care and improve our internal systems.
Position Details:
- Part-Time Administrative Assistant (10-15 hours/week) - in office
- Location: McKinney, TX (On-site required; flexible scheduling)
- Pay Range: $18 - $24 hourly, based on experience
What You'll Do:
- Conduct initial phone consultations with new families before scheduling them with a therapist
- Respond to emails professionally and empathetically
- Communicate with our billing partner regarding insurance or payment questions
- Send and manage intake paperwork and follow-ups
- Handle cancellations, rescheduling, and appointment coordination
- Create and improve administrative forms, documents, and family-facing materials
- Organize spreadsheets and help us track essential practice information
- Contribute ideas to improve workflow, efficiency, and family experience
- Support a small team in a growing, client-centered practice
What We're Looking For:
- Strong interpersonal and communication skills (email, phone, in-person)
- Highly organized and detail-oriented
- Tech-comfortable: confident using spreadsheets (Google Sheets/Excel), creating/editing documents (Docs, Word), and learning practice software
- Able to work independently and take initiative to improve systems
- Personable and empathetic-genuinely enjoys connecting with families
- Growth-minded: brings new ideas and builds on what's already in place
Bonus Points For:
- Experience in a therapy, healthcare, or educational setting
- Familiarity with speech-language pathology or client intake processes
- Bilingual (especially Spanish-speaking)
Why Work With Us?
- Flexible, part-time schedule
- Meaningful work supporting families and individuals
- Friendly, supportive team environment
- A chance to shape how our practice runs behind the scenes