Administrative Assistant

LOCATION: Maumelle Charter Elementary School

900 Edgewood Dr.

Maumelle, AR 72113

QUALIFICATIONS

• High School Diploma/GED
• Two years of general office or secretarial experience involving frequent public contact
• Successful completion of pre-employment background checks.

REPORTS TO: Principal

Academics Plus Charter Schools, Inc. (APCSI) is seeking an innovating and qualified Administrative Assistant to join our team for the school year. The Administrative Assitant position is for a 210 day calendar.

JOB GOALS: Perform a variety of secretarial and administrative assistant duties to assist the Principal with administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information in support of school operations and activities; provide clerical accounting, attendance and/or health services in support of school operations as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Perform a variety of clerical duties related to student attendance, registrar, accounting and recordkeeping activities as assigned by the position. Provide accurate reporting for daily attendance activities and update attendance data, verify excused and unexcused absences; process and verify student absence information from parents, teachers and others; issue admittance forms to students who are late or returning.
2. Receives student enrollments, requests records from schools and Triand, enters and maintains student data in eSchool.
3. Assists parents and students with HAC accounts.
4. Initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; serve as a liaison between the administrator, teachers, APCSI staff, outside agencies, students, parents and the public.
5. Receive visitors; provide assistance or direct to appropriate staff, exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator.
6. Compose (independently or from oral instructions, notes or rough drafts) a variety of materials such as interoffice communications, forms, letters, memoranda, bulletins, lists, notices, work orders, requests, agenda items, notices, announcements, purchase orders, requisitions, flyers, schedules and other materials as assigned.
7. Perform a variety of clerical accounting duties in support of school operations as assigned by the position; may collect, receive, process and account for incoming monies; prepare deposits as required.
8. Prepare and maintain a variety of records, logs and reports related to assigned activities; establish and maintain filing systems; review, revise, edit, format and proofread a variety of documents and information.
9. Input and update a variety of data in an assigned computer system.
10. Provide support to the health office as assigned by the position.
11. Operate a variety of office equipment such as a calculator, copier, fax machine, typewriter, computer and assigned software.
12. Receive, sort, open and distribute incoming mail, e-mail, packages and materials; prepare outgoing mail and materials for distribution.
13. Communicate positively with students, parents, visitors and staff.
14. Effectively and positively communicate orally and in writing .
15. Maintain a positive attitude and represent the school in a positive manner at all times.
16. All other duties as assigned.