Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? We're looking for an Administrative Assistant to support our executive team and serve as a key liaison between leadership and internal/external stakeholders.
This is a dynamic role ideal for someone who takes initiative, communicates effectively in both English and Spanish, and enjoys juggling multiple priorities with poise and discretion.
Location: Marlton, NJ
Pay: $60,000 to $65,000
What You'll Do
- Serve as the primary point of contact between executives and internal teams, clients, and external partners
- Manage incoming calls, take detailed messages, and direct communications appropriately
- Respond to executive requests with a sense of urgency and professionalism
- Maintain executive calendars, schedule meetings, and coordinate appointments with timely reminders
- Arrange domestic and international travel, including flights, accommodations, and itineraries
- Create professional presentations, reports, and briefing materials as needed
- Organize and maintain both digital and physical filing systems to ensure efficient document management
What We're Looking For
- Proven experience in an administrative or executive support role
- Strong writing skills and the ability to communicate clearly and professionally
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Fully bilingual in Spanish and English (spoken and written)
- Excellent organizational, time management, and problem-solving abilities
- Familiarity with modern office technologies and tools
- Ability to handle sensitive information with discretion and confidentiality
- High school diploma required; additional administrative training or certification is a plus