Job Title: Office Administrator
Location : Marlborough, MA
Position Summary: The Office Administrator will serve as the first point of contact for visitors and callers, while also providing general administrative support and coordinating facility needs at the Marlborough office.
Essential Functions: - Serve as the first point of contact for visitors and incoming phone calls.
- Maintain orderly conference rooms, kitchen, and mailroom, ensuring they are adequately stocked with supplies.
- Use Outlook Calendar to schedule meetings and manage meeting room availability.
- Sort, distribute, and handle incoming and outgoing mail.
- Maintain US Government Client and FedEx machines.
- Coordinate and plan company social events.
- dminister business card orders for designated employee groups.
- Communicate with the Real Estate Management Company to ensure cleanliness, proper room temperature, and facility maintenance.
- ct as Fire Warden for the office.
- rrange meals and logistics for meetings and sales training sessions.
- Order assessments and references for Sales candidates.
- Serve as the primary contact for vendors including: Real Estate Manager, FedEx, UPS, Konica Minolta, and Client.
- Perform various administrative tasks such as scheduling meetings, booking travel, and collecting employee documentation.
- Regular and timely attendance is essential.
Qualifications: - Excellent verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong customer service orientation with a high level of confidentiality.
- Detail-oriented with strong multitasking abilities.
- Must be able to lift up to 25 lbs.
dditional Information: - Hepatitis B Vaccination:
While not required, having the Hepatitis B vaccination is preferred. Please note that without it, access to the lab area will not be permitted.