Administrative Assistant

Overview

GFT is seeking a Administrative Assistant to join our Transportation Team in Manteo, NC office. This role follows a hybrid work model, requiring regular attendance at our Manteo, NC office.

At GFT, we're not just engineering the future; we're meticulously building it. Our comprehensive suite of construction and program management services reflects our unwavering commitment to excellence, safety, innovation, and sustainability. Our construction management services are the cornerstone of our commitment to transforming communities and enhancing lives. We oversee every construction phase to help ensure projects are completed on schedule, within budget, and to the highest safety and quality standards.

Responsibilities

What you'll be challenged to do:

This person will provide administrative and office support activities for the NCDOT Construction Resident Engineer Office in Manteo, NC.

In this capacity, the successful candidate will be responsible for the following:

• Have working knowledge of office practices and procedures.
• Function independently and possess good communication skills (both verbally and written).
• Operate a computer to include Microsoft Office software (Excel, Outlook, Word).
• Data entry relating to construction project records and samples, (SAP, HiCAMS, SharePoint).
• Review Certified Payrolls from contractor to ensure accuracy.
• Compose, review, wordsmith, and ensure congruence with new and existing resumes.
• Represent NCDOT in initial on-premises contact providing routine information and direction to callers and visitors.
• Receive and relay incoming calls and takes.
• Direct calls of a general nature to the proper.
• Perform general clerical duties such as typing and filing.
• Interact with clients and vendors, and collection of information for invoicing.
• Enter values into software for employee reimbursements.
• Basic knowledge of mathematical functions.
• Conform in all respects with applicable federal, state and local laws, regulations, ordinances and other orders and to all company policies, procedures and directives from supervisors.
• Perform other duties and responsibilities as required or requested by management.

Qualifications

What you'll bring to our firm:

• 4-year Degree preferred, but not required.
• Two (2) to three (3) years' experience in an administrative or front desk role.
• Must be proficient in Microsoft Office, Word, Excel
• Must be highly detail oriented and possess excellent organizational skills
• Must be able to work in a fast-paced environment and handle multiple tasks as assigned
• Must communicate well with others
• Must be able to work independently and manage time wisely
• Basic knowledge of mathematical functions
• Experience completing and/or maintaining records and reports

Physical/Mental Demands:

• Talk, hear, use hands and fingers to handle or feel, stoop, kneel, crouch, reach.
• Ability to lift/push/pull up to 15 pounds occasionally.

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives. GFT: Ingenuity That Shapes Lives

GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property of Gannett Fleming TranSystems.

Location: Manteo, NC

Core Business Hours: 8:00 AM - 5:00 PM
Employment Status: Full-Time