Do you want to work for a great company with competitive benefits and pay? The Embassy Suites by Hilton Seattle North Lynnwood is looking for a highly organized, detail-oriented Executive Administrative Assistant to provide direct support to the Executive Office. This position is ideal for someone with strong hospitality experience who excels in a fast-paced, guest-focused environment and can manage multiple priorities with professionalism, discretion, and a proactive mindset. If you think you'd be a great addition to our team, please apply.
Benefits: - Medical, dental, and vision offered after qualification period
- 401k with match offered after qualification period
- Employee discounts at Hilton Hotels worldwide
- Washington State Paid Sick Leave
- Vacation time accrued based on hours worked
- 10 paid holidays each year
- Free parking
Key Responsibilities: Executive & Administrative Support: - Provide day-to-day administrative assistance to the General Manager, including managing payroll submissions and distributing HR documents to team members.
- Monitor and triage emails, phone calls, and mail; respond or escalate inquiries as appropriate.
- Maintain accurate and organized filing systems for confidential records, contracts, and other key documentation.
- Assist with invoice coding, cash handling and accounting emails as needed.
- Coordinate facility maintenance requests and follow through until resolution.
- Assist with new hire documentation.
Guest Relations: - Serve as a liaison between the General Manager and guests, team members, and brand representatives.
- Support VIP arrivals with personalized touches such as welcome letters and amenity coordination.
- Assist with guest recovery efforts and ensure timely follow-up on service concerns in partnership with department heads.
Team and Hotel Operations Support: - Coordinate internal meetings, assist with cross-departmental communication, and help track project timelines and deliverables.
- Provide administrative support to Sales, F&B, Operations, or other departments as needed.
- Welcome and assist guests, visitors or vendors professionally, ensuring their needs are met.
Special Projects & Coordination: - Support departments with special projects, including data entry, report generation, and meeting setup.
- Respond to consumer and guest inquiries received through hotel websites, phone calls, or other channels.