Description UCLA Health is seeking a detail-oriented Administrative
Assistant to support the executive leadership of the Managed Care Operations
team. Reporting directly to the Director of Managed Care Operations, this role
plays a key part in ensuring the efficiency and effectiveness of daily
departmental operations, including Claims, Configuration, Provider Relations, Member
Services, Quality Management, Credentialing, and Compliance.
The Administrative Assistant will coordinate high-level
schedules, facilitate meetings, manage sensitive documentation, and serve as a
liaison between internal departments and external partners. This role demands
strong independent judgment, discretion, and the ability to manage a fast-paced
workload while supporting strategic initiatives and process improvements.
In this role, you will:
- Manage
complex calendars and prepare meeting materials for executive leadership - Coordinate
and facilitate internal/external meetings, anticipating needs, attending meetings,
preparing minutes, and managing expectations - Independently
compose business correspondence, agendas, and reports ensuring efficiency
with security and controls - Work
collaboratively with stakeholders assisting with special projects, process
improvement efforts, and data analysis - Interface
with internal departments and external stakeholders to resolve issues and
manage communications - Demonstrates
initiative and pursues opportunities for improving departmental functioning - Address
unexpected issues by analyzing the situation and developing effective
solutions - Provide
onboarding support, office logistics, and maintain team records and
distribution lists - Serve
as the key administrative resource for Managed Care leadership and their
direct reports - Prepare
necessary travel, when necessary
Salary Range: $29.42 - $42.14 hourly
Qualifications We're looking for a proactive and organized administrative
professional with:
- High
school diploma and/or equivalent experience - Minimum of 3-5 years of demonstrated experience supporting administrative
functions at the executive level in a fast-paced organization, required - Effective
communication and interpersonal skills to interface with department
leaders, medical staff, and internal/external partners - Technical
proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and web
applications - Some
experience with EHR systems are helpful but not required - Strong
organizational skills and the ability to manage fluctuating priorities and
deadlines - Familiarity
with medical terminology and experience supporting healthcare operations - Writing
and editing skills to prepare accurate business correspondence and reports - Ability
to work independently with minimal supervision and handle confidential
materials with discretion - Strong
problem-solving, critical thinking, and project coordination capabilities - Commitment
to delivering exceptional service and supporting a collaborative team
environment