Administrative Assistant

Los Angeles, California

 Ultimate Staffing
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Key Responsibilities:
  • Answer and direct phone calls in a professional manner
  • Organize and schedule appointments and meetings
  • Maintain filing systems (physical and electronic)
  • Prepare and edit correspondence, reports, and presentations
  • Assist in the preparation of regularly scheduled reports
  • Order office supplies and maintain inventory
  • Book travel arrangements and process expense reports
  • Handle requests for information and data
  • Provide general support to visitors
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Qualifications:
  • High school diploma or equivalent; associate or bachelor's degree preferred
  • Proven experience as an administrative assistant or in a relevant administrative role
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Strong written and verbal communication skills
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and problem-solving skills
  • Ability to maintain confidentiality and handle sensitive information
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Date Posted: 12 May 2025
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