Administrative Assistant

Overview

At LiveOnNY we save lives, provide comfort, and strengthen legacies through organ, eye and tissue donation for the 13 million New Yorkers we serve.

Join us in helping New Yorkers to live on by making New York number one in lives saved through donation.

The Administrative Assistant:

The Medical Administrative Assistant will provide executive-level administrative support to the Clinical Services Sr.VP, VP and Directors.

This is an on-site role

Responsibilities

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Sr. VP, VP, and Director's of Clinical Services department.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Arranges travel and accommodations for executives.
• Schedules and may attend meetings, takes notes and meeting minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Provides insightful and meaningful support on departmental projects and initiatives.
• Performs office tasks including maintaining records, ordering supplies.
• Performs additional duties as assigned by executives.
• Performs other related departmental duties as assigned.

Qualifications

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

• Medical Terminology
• Associate's degree (A.A.) required; Bachelor's degree in Business Administration or related field preferred.
• Two to four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

LiveOnNY offers a competitive salary & comprehensive benefits package.

• 403(b) deferred annuity
• Medical/Vision/Dental/Life
• Tuition reimbursement
• Paid time Off
• Pet Insurance
• Life Insurance
• Cellular plan discounts
• Auto Insurance discounts

Salary Range: $51,997- $64,996