Administrative Assistant - 22 West Media

GENERAL STATEMENT

The Administrative Assistant provides general office support for 22 West Media. The incumbent performs moderate clerical and administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Answers incoming telephone calls, greets visitors and responds to inquiries in a courteous manner.
2. Performs general email correspondence, digital and physical file organization and necessary photocopying.
3. Assists the Assistant Director of Student Media with calendars, meeting room requests, projects and clerical support.
4. Supports 22 West Media department in preparation for biweekly meetings, prepares and organizes necessary forms and materials for meetings, informs and reminds volunteers of upcoming events.
5. Tracks office supply inventory and orders office supplies for 22 West Media.
6. Maintains organizational contact lists and records attendance as necessary.
7. Makes periodical contact with organization representatives to disseminate information.
8. Assists in distributing all internal communications.
9. Assists in maintaining a clean and orderly work environment.
10. Assists in the clerical creation of general billing and sales paperwork as needed. Receives requests for computer service and records such in the help-desk database.
11. Performs other duties as determined by the 22 West Media Student Leads and Assistant Director of Student Media.

MINIMUM QUALIFICATIONS

Education and Experience

Experience working in an office setting and/or clerical position preferred. Must be concurrently enrolled at CSULB in six or more undergraduate units (3 or more graduate units) with a cumulative GPA of 2.0 or higher.

Knowledge and Abilities

Knowledge of general office coordination and clerical duties. Timely with email-based contact. A proficiency with Window-based computer software, including Microsoft Suite, Google G-Suite, and Excel preferred. Previous office experience, including customer service skills preferred. Ability to work with varied cultural, social, and economic backgrounds.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to type and operate office equipment, and be able to talk and hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.