Salary: $6,937.97 - $8,376.34 Monthly
Location : Livermore, CA
Job Type: Full time
Job Number: 25-4030-01
Department: Community Development
Opening Date: 04/14/2025
Closing Date: 4/28/2025 5:00 PM Pacific
DescriptionThe City of Livermore is looking for an Administrative Assistant - for the job announcement.
This vacancy supports the Community Development Department and its Director.
DEFINITION Under general supervision, performs difficult and responsible para-professional level duties including financial and administrative work; researches and analyzes data; prepares technical and administrative reports; and performs other duties as assigned.
DISTINGUISHING CHARACTERISTICS Positions in this classification work within the framework of City policy and are expected to exercise considerable independent judgment in solving the most difficult and sensitive issues related to area of assignment and performing a wide variety of para-professional duties with minimal supervision. The Administrative Assistant is distinguished from the Administrative Technician in that the latter is responsible for technical support of a specific program.
SUPERVISION RECEIVED General supervision is provided by an assigned manager.
SUPERVISION EXERCISED May provide supervision to clerical, support staff, temporary employees, and volunteers.
Examples of Important and Essential Functions Para-Professional Support Functions Performs special studies and writes reports, including agenda items for City Council and/or Boards and Commission meetings; gathers data and performs data analysis on a continuous or special project basis; develops, coordinates and monitors special projects and/or contracts; coordinates and assists in preparing departmental or division budget requests; administers or assists in administering departmental or city-wide programs and/or committees; develops and conducts presentations related to assigned projects; assists manager with a variety of administrative issues and prepares or recommends on process, policy, and procedural modifications; research and compile data gathered from various parties related to assigned programs and/or projects; establishes and maintains a wide variety of records; and develops record keeping procedures.
Administrative Functions Develops and maintains department financial, budget, administrative, and other records; creates and maintains status documents related to assigned projects; monitors monthly expenditures; may prepare and monitor departmental timecards; interfaces with the Finance Department on financial and budget related matters; may perform secretarial duties for a department head such as calendaring, scheduling meetings, screening and responding to mail and public requests; and may provide staff assistance to advisory boards or commissions, outside agencies, and citizen groups.
Supervisory Functions May hire, train, supervise, and evaluate assigned staff; prepares performance goals and objectives and conducts performance evaluations; recommends employment actions to the Department Head; and may recommend disciplinary action and other employment related actions.
Job Related and Essential Qualifications Demonstrated Knowledge of:
Operation, policy, and procedures of appropriate city departments; general functions and objectives of municipal government; report writing and analytical techniques; modern office procedures and methods; proper English usage, spelling, grammar, punctuation, and business format; basic principles and practices of budget monitoring; effective communication techniques; personal computer operating systems and software applications; and principles and practices of exceptional customer service.
Demonstrated Skills to:
Collect and analyze data; prepare summaries and reports; operate a personal computer utilizing spreadsheet, database, and word processing software; perceive needed changes and initiate suggestions for improvement; interpret and explain policies and procedures; prioritize work assignments; type at a speed necessary for successful job performance; use independent judgment; establish and maintain effective working relationships with those contacted in the course of work; work as a member of a team to accomplish goals; supervise and train clerical staff; respond to internal and external customers in a professional, creative, and cooperative manner; and exemplify an enthusiastic, resourceful, and effective customer service attitude.
Ability to:
Effectively apply the required knowledge and skills in the daily performance of assigned duties; develop solutions using initiative, tact, and good judgement; remain flexible and adapt to changing conditions; read, comprehend, and interpret policies, procedures, laws, ordinances, and regulations; and communicate effectively both verbally and in writing.
Experience, Education and Training Guidelines Any combination of experience, education and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills and abilities would be:
Experience: Equivalent to one year of progressively responsible para-professional administrative experience including data research and report writing. Supervisory and public sector experience is desirable.
Education: Equivalent to an Associate's degree from an accredited college or university with major coursework in business administration, public administration, accounting, or other closely related field.
License: May require the possession of an appropriate valid California driver's license and a satisfactory driving record as determined by the City.
Certification: None
Other Requirements: Willingness and ability to work scheduled and emergency overtime; and attend meetings, workshops, and seminars during work and non-work hours.
Special Requirements: Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse in person and over the telephone; use a computer keyboard and calculator; bend, stoop, stretch, and reach; and strength to safely lift and carry up of 30 pounds.
CITY OF LIVERMORE
BENEFITS SUMMARY
Association of Livermore Employees Please
click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2025
MOUTERM 10/01/2021 - 09/30/2025
SCHEDULED INCREASES 10/11/2021 2.0% + $725.40/year
10/10/2022 3.5% + $754.56/year
10/09/2023 2.5% + $777.36/year
10/07/2024 2.0% + $796.80/year
CAFETERIA PLAN (MEDICAL, DENTAL & VISION) $1,950/month towards medical, dental, and vision; unused balance paid in cash to employee.
BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid
EE option to purchase $25,000 additional life insurance & supplemental life to $500,000 (not to exceed 5x annual earnings).
LONG TERM DISABILITY (LTD) ER paid
60% of base monthly earnings to $5,000/month max. (180 day waiting period)
PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.
Classic PERS Misc Member- 2% at 60
- Member Rate = 7% EE paid
- Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
- 36 consecutive months Final Comp
- Sick Leave Credit
- 4th Level 59 Survivor Ben.
- Military Service Credit
New PERS Misc Member- 2% at 62
- Member Rate = 7.5% EE paid
- Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
- 36 consecutive months Final Comp
- Sick Leave Credit
- 4th Level 59 Survivor Ben.
- Military Service Credit
MEDICARE (Hired after 3/31/86)EE paid 1.45%ER paid 1.45%
RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account.
VACATION ACCRUAL Years of ServiceAccrual Per Year.5.0.0 4
Prorated for part-time EE.
Maximum accrual: 340 hours
HOLIDAYS & HOLIDAY-IN-LIEU PAY Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay.
Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period
SICK LEAVE ACCRUAL 96.2 hours/year
Pro-rated for part-time EE
SICK LEAVE USAGE: - FAMILY SICK LEAVE: For immediate Family Illness - Annual Sick Leave Accrual.
- PARENTAL LEAVE: For non-birthing parent who becomes a parent due to adoption, foster care placement, or birth of a child - 48 hours
- BEREAVEMENT/ FUNERAL LEAVE (non-immediate family): 3 regularly scheduled workdays of sick leave can be used for aunt or uncle.
FUNERAL LEAVE 3 regularly scheduled workdays max for immediate family.
PERSONAL LEAVE Full-Time: 16 hours per year
Pro-rated for part-time EE.
PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act . click apply for full job details