Summary: Provides administrative support to one or more departments or a group of individuals. Duties include general clerical, receptionist, and project based work. Project a professional company image through in-person and phone interaction.
Education: - High school diploma or equivalent preferred.
Experience: - Two years experience as an Administrative Assistant, Secretary or similar.
Essential Functions: - Reads and routes incoming mail.
- Composes and types routine correspondence.
- Ability to organize, prioritize and follow-up.
- Ability to communicate effectively at all levels of organization.
- Coordinates schedules, makes appointments, and arranges travel.
- Creates and maintains electronic spreadsheets and databases.
- Coordinates and schedules meetings, prepares agendas, reserves and prepares facilities and records and transcribes meeting minutes.
- Conducts research and produces financial, statistical, narrative and other reports.
- Assists in maintaining budgets.
- Ability to use critical thinking skills.
- Answer and transfer calls to appropriate staff/greet clients and visitors.
- Conducts job responsibilities in accordance with the standards set out in the Company's Code of Business Conduct, its policies and procedures, the Corporate Compliance Agreement, applicable Federal and State laws, and applicable professional standards.
Knowledge/Skills/Abilities: - Skilled in the development and use of spreadsheets and word processing applications.
- Ability to maintain confidentiality.
- Ability to organize and prioritize.
- Ability to communicate effectively with residents and their family members, and at all levels of the organization.
- Ability to be accurate, concise, and detail oriented.