Summary/Objective The Administrative Assistant supports the sales, event services, and education departments of MEET Las Vegas and PayrollOrg (PAYO). The successful candidate performs administrative duties which support the general operations. The Administrative Assistant works in a sales and customer service environment.
Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Performs administrative duties which support the general operations.
- Answers and directs phone calls; greets visitors and conducts venue tours as required.
- Responds to and resolves administrative inquiries.
- Assembles & prepares sales materials for client distribution
- Populates, updates and maintains client database including updates and report generation.
- Drafts, proofreads, and edits documents.
- Performs exam proctoring.
- Maintains office supplies; coordinates maintenance of office equipment.
- Maintains in-bound and out-bound mail and/or shipments.
- Maintains records and documents in accordance with procedures.
- Maintains calendar of contracted services.
- Coordinates and schedules meetings, transportation, and appointments; takes meeting minutes as requested.
- Prepares expense reports and invoices for review and approval.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Knowledge of hospitality, events or similar industry.
- Intermediate proficiency using Microsoft Word, Excel, and Publisher.
- Ability to manage a multi-phone line system.
- Ability to accommodate a flexible start time to support venue guests.
- Ability to work on weekends and holidays.
- Ability to use personal transportation for business purposes.
- Ability to obtain Southern Nevada Health District (SNHD) food handler and Techniques of Alcohol Management (TAM) card within 6 months of employment.
Required Education and Experience - High school diploma or general education degree (GED) required.
- One year of experience in an administrative support role.
Preferred Education and Experience - Associate's Degree or high level of education.
- Experience in creating effective marketing and promotional collaterals.
- Experience with client relation management software or event diagramming, seating and design platforms (TripleSeat and/or Social Tables platforms).
Certificates, Licenses, Registrations - Must obtain exam proctoring certification within 2 months of employment.
- Southern Nevada Health District (SNHD) food handler and Techniques of Alcohol Management (TAM) card
Supervisory Responsibilities - This position has no direct reports.