Administrative Assistant

Job Details

Level
Experienced

Job Location
NV - Las Vegas, NV

Position Type
Full Time

Education Level
High School

Salary Range
$20.00 Hourly

Travel Percentage
None

Job Shift
Day

Job Category
Admin - Clerical

Description

Job Title:Administrative Assistant

FLSA Status:Non-exempt

SummaryPerforms complex clerical work of an administrative nature. Provides assistance to management in administrative areas. Works under the supervision of the Administrative Manager.

Essential Duties and Responsibilitiesinclude the following. Other duties may be assigned.

Responsible for providing the necessary clerical, organizational and follow-up support for managers.

Type and distribute prepared agendas, materials related thereto.

Answer phones and direct calls when necessary to fill in for Front Desk Coordinator during breaks, lunch, and vacation.

Communicate with clients and direct calls to management with accurate information.

Prepare correspondence as required, memorandum, reports and letters.

Maintain strict confidentiality of all Company matters.

Responsible for establishing and maintaining official documents and records in appropriate files.

May be asked to attend some meetings, seminars, etc., possibly to take notes or furnish information.

Spanish Bi-lingual is not a must but is preferred.

1 year of prior experience in an office setting required.

Experience with Microsoft and Outlook are a must.

Must be familiar with digital organization and record keeping.

Dispatch Assistant - Assist in coordinating field technicians and scheduling projects.

Performs such other duties as may be assigned.

Tasks include, but are not limited to:

1. Assist Managers with any number of requests - i.e. setting up and canceling vendors/credit apps, faxing, scanning, creating worksheets, filing, office set up

2. Phone coverage (when needed)

3. Assist with questions and requests - i.e. forms, procedure questions, file retention, etc.

4. Work with Accounting on variety of items - i.e. Replacement Reserve Questions, utility assistance, change authorized agents, address changes/updates

5. Market Surveys when requested

6. Utility updates

7. Financials - Correct BVL - Quality Control - Distribute

8. Collect reports - Inventory, Inspections, Incident Reports, etc.

9. New Manager Training - Quarterly

10. Maintain Contract Files

11. Personal Property Tax Declarations - Annually

• Must be able to perform essential functions with or without reasonable accommodation.
• Regular attendance is an essential function of this position.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Qualifications

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of OneSite, Yardi, Rentroll Internet software; Excel Spreadsheet software and Word Word Processing software.

Certificates, Licenses, Registrations

A Valid, Unexpired Driver's License

Other Skills and Abilities

None

Other Qualifications

Must be able to travel 5% of the time. Must maintain vehicle in safe operable condition and carry adequate car insurance at all times. Must notify manager immediately if either of these qualifications are not met.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Stout Management is a drug free work place and equal opportunity employer.
Successful candidates must consent to a drug test and pass a background check upon accepting this position and prior to their start date. This posting is not intended to be an all-inclusive list of duties and responsibilities but constitutes a general definition of the position's scope and function.