This administrative role is a hands-on position responsible for effectively assisting the purchasing manager in the planning and purchasing of materials to timely support operations and product development.
Required Qualifications
- Minimum 2 years' experience in a administrative capacity
- Associates degree in business administration or related field preferred.
- Advanced level knowledge of Microsoft Office Suite with high proficiency in Excel.
- Great Plains experience is a plus
Desired Qualifications
- Working knowledge of material planning and scheduling methods.
- Experience with project management & expediting and optimizing inventory levels.
- Knowledge of general accounting
- Ability to multi-task and adjust to rapidly changing priorities and short deadlines.
- Excellent organizational skills and attention to detail.
- Ability to compose reports and correspondence.
- Excellent communication and interpersonal skills.
- Ability to effectively manage their own work load.
- Back up to receptionist when needed.
Responsibilities under the supervision of the Purchasing Manager
- Reviews buy action report to determine material requirements, then generates purchase orders, generates purchase orders based on MRP demand, historical usage and other pertinent factors.
- Considers freight efficiencies when creating purchase orders to determine the most cost-effective way of purchasing materials while considering the company's maximum inventory days guideline.
- Evaluates and manages safety stock levels at each re-order point.
- Tracks and expedites purchase orders as needed and ensures materials are scheduled to arrive prior to production requirement.
- Communicates and resolves any materials shortages with appropriate functions.
- Produce the supplier forecast and other tools to ensure supplier success.
- Maintains accurate purchase costs in the company's ERP system and identifies any price discrepancies.
- Coordinates the return of discrepant materials with vendors and ensures that credits are received.
- Partners closely with the Quality Assurance department for product specifications, quality inquiries, product recall and other quality related activities.
- Monitors purchase price and lead time variances for vendors and takes appropriate action to correct problems identified.
- Considers market conditions and commodity pricing trends as part of inventory level determination.
- Participates in regular meetings as required.
- Responsible for the efficient purchasing of inventory and supplies.
- Performs other duties as necessary or as requested.
- May assist with inventory control
Behavior Competencies:
To perform the job successfully, the individual must demonstrate the following competencies:
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Organizes or schedules other people and their tasks.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:
- Office, laboratory, and manufacturing environment.
- Sitting for long periods of time.
- Ability to manage a fast-paced operation that can run 24/7 and that includes a dedicated group of quality minded professionals.
- Ability to travel and work at all Wright Group locations if required.
- Ability to work overtime if required