SUMMARY The administrative assistant position provides support to Caddell Construction's field operations at the assigned governmental project location.
RESPONSIBILITIES- Creates desktop requisitions, purchase requisitions from solicited price quotes for supplies and equipment.
- Processes monthly invoices for payment.
- Conducts orientation for new employees and process paperwork.
- Record meeting minutes.
- Answers phone line.
- Perform general office support duties (meeting/calendar maintenance, timekeeping and payroll, scanning and filing documents).
- Prepares written correspondence and maintain records in hard copy or electronic form.
- Prepares and maintains Caddell employee Alcohol and Drug Testing paperwork and scheduling.
- Assists employees' in the research and resolution of health insurance inquiries.
- Assists with any business errands.
REQUIREMENTS Minimum high school diploma/GED and 4+ years' experience working in a professional office environment in an administrative or clerical capacity required. Construction experience preferred.
Knowledge of basic computer skills and ability to use Microsoft software - Word, Excel, and Outlook. Proficiency in SCS software program (Maximo). Ability to operate office equipment - copier, fax, etc. Ability to read, write, and comprehend the English language and proof documents for errors. Must have the ability to handle sensitive information and highly confidential data in a trustworthy and professional manner. Must demonstrate a strong work ethic and ability to multi-task. Proactive, customer focused and a team player. Exercise independent judgment and discretion and able to work with minimal direction
ADDITIONAL INFO Caddell Construction is an Equal Opportunity Employer veterans, disability, and other protected classes under applicable laws and regulations.
Equal Opportunity Employer, including disabled and veterans.