JOB DESCRIPTION
ADMINISTRATIVE ASSISTANT Responsible for general clerical and administrative support for the Administrator.
QUALIFICATIONS - Five years of secretarial experience.
- Computer experience with spreadsheets, databases, and word processing program.
- Excellent organizational skills.
- Excellent interpersonal and communication skills.
KEY RESPONSIBILITIES - Maintains productivity databases and prepares reports/graphs, weekly/monthly for administrator as requested or assigned.
- Attends meetings with Administrator to record and report minutes and ensure follow-up when necessary.
- Provide general clerical support for the Administrator.
- Establish and maintain filing system for general correspondence and information.
- Provide requested reports for Administrator and other management staff.
- Travels with Administrator as requested.
- Assist with scheduling, meeting preparation and agenda.
- Maintains tracking list of Administrator tasks.
- Assist in the maintenance of confidentiality of all information and materials related to administration.
- Provide input and clerical support for revision and development of company policies and procedures and manuals.
- Assist in the maintenance of the Administrative information system database.
- Maintain communication with administrator and administrative staff.
- Support the continuous improvement initiatives and be proactive in the identification of process improvement opportunities in the Administrative area.
- Assist in the development and implementation of the Administrative record keeping process and procedures.
- Assists with the processing of employee time sheets on a weekly basis.
- Files all relevant paperwork in patient charts.
- Puts together and maintains admission books for use in the admission of new patients.
- Acts as receptionist for front lobby area.
- Performs reference checks on all new employees for local office.
- Copies and distributes QPC newsletter bi-weekly to all employees.
- Orders office supplies and assists other offices with replenishing necessary forms.
- Assists in distributing paperwork and supplies to CNA's, LPN's, etc
- Maintains current directions to patient homes for HMA's, CNA's, and LPN's.
- Maintains confidentiality of information related to business practices, business activities, and personnel.
- Attends inservices, seminars, or other meetings as assigned by the Administrator.
- Maintains a professional attitude when working with staff, fostering the team philosophy and team environment for all personnel.
- Does not allow personal affairs to interfere with scheduled work time.
- Maintains a professional appearance at all times.
- Provides proper notification and/or advanced notice of absence or tardiness without abuse.
- Participates willingly with special projects and/or overtime work when requested.