Administrative Assistant

Salary: $25.15 Hourly
Location : Juneau
Job Type: Full-Time
Job Number:
Department: Finance
Opening Date: 04/04/2025
Closing Date: 4/21/2025 4:30 PM Alaska
Position Number: 162005
Bargaining Unit: Marine Engineers Beneficial Association
Pay Range: 12
Hours Per Week: 37.5
Telework Availability: Not Available

Description

The Finance Department is looking for an Administrative Assistant to join our team and support both the Treasury and Purchasing Divisions.

Our shared values include Trust, Communication, Respect, Diversity, Inclusion & Belonging, Teamwork and Accountability.
WHO WE ARE LOOKING FOR
The Purchasing and Treasury teams are looking for an enthusiastic individual with a strong attention to detail and focus on excellent customer service. A successful applicant can demonstrate effective communication across a variety of platforms, including in-person interactions, email, and formal written communications with a diverse audience. Dependability in being present at the workplace during business hours. The ability to produce a high volume of data entry accurately is critical. Last, but not least, we are looking for an adaptable mindset that is open to technology and modernization of our business process.

Our office and procedures are designed to build up our staff in the Finance Department, and we can provide both on-the-job and formalized educational opportunities to a candidate that demonstrates the skills we are looking for.

THE BENEFITS OF JOINING OUR TEAM

Treasury and Purchasing are tight-knit teams that work together to ensure timely and accurate collection of CBJ revenues and ensure the proper procurement of goods and services.

You will find the work complex and diverse with frequent interruptions and public interactions all while providing excellent customer service. You will be constantly assessing and prioritizing your tasks and workload. This is a dynamic and evolving environment that will require your innovative thinking, willingness to adapt quickly, and a flexible mindset. In return, you will experience a wide variety of duties, the opportunity for growth, and a collaborative team culture.

In this position you will receive a competitive salary package that includes the opportunity for regular pay increases, 12 paid holidays a year, an excellent health insurance program that includes medical, dental, vision and orthodontia care options, paid leave and retirement credit through PERS (Public Employees' Retirement System), and employer match to 457 deferred compensation plans for PERS Tier IV employees. Up to six weeks of paid parental leave is available for new parents, and after one year of employment, employees are eligible to enroll in an employer-funded dependent care flexible spending plan.

We value the health and well-being of our employees. The CBJ provides free parking, paid time off for parent teacher conferences, the ability to participate in a robust wellness program that includes free access to CBJ recreational centers (pools, field house, and ice rink), free bi-annual health screenings, free flu shots, free classes, challenges and webinars on healthy living to assist you with achieving work/life balance.

WORKING HOURS AND LOCATION

This position generally works Monday through Friday, 8:00am - 4:30pm with a one-hour lunch break. Your time will be split between City Hall (155 Heritage Way) and the former JSD Central Office Building (1208 Glacier Ave).

Typical Responsibilities
DESCRIPTION OF WHAT YOU WILL BE DOING

This is a shared position providing critical administrative support for the City Cash Office and Purchasing Division. You will be the hub of daily activity, able to jump from one topic to another at a moment's notice. The successful candidate will be expected to work independently with minimal supervision, identifying and addressing needs as they arise. Duties and tasks are wide ranging in scope and complexity which can be both routine and unique in nature.

You will be interacting regularly with the public in a variety of formats, formal and informal, responding to basic inquiries and providing guidance related to the various sections. You will become knowledgeable in the relevant CBJ code and guidelines and be able to explain them to internal and external customers.

Examples of specific duties include:
•  Provide excellent customer service over the phone and by email responding to questions and concerns;
•  Provide operational and clerical support within Purchasing and the Cash Office;
•  Processing a high volume of incoming and outgoing mail;
•  Preparing daily bank deposits;
•  Processing and maintaining purchase orders;
•  Handling vendor setup and maintenance, including appropriate ACH banking data.
•  Reviewing and reconciling purchases made by City employees with purchasing cards to ensure compliance with the Purchasing Code; Minimum Qualifications
Education: High School graduation or the equivalent.
Experience: Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere.
SUBSTITUTION:
Post-secondary or vocational training may be substituted for the required

experience on the basis of: three (3) semester or four (4) quarter hours of post-

secondary education are equal to one month of experience; 150 hours of

vocational education are equal to one month of experience.)
Other: Some positions (see position description) may require a valid Drivers' license at time of appointment and for continued employment.

Supplemental Information
ADDITIONAL REQUIRED INFORMATION

Describe any additional required information and whether it must be attached to the application or submitted at the interview, such as a cover letter, transcript, or driving record.
HIRING MANAGER CONTACT INFO

Hiring Manager: Tony Perletti

Phone Number: ext 4056

Email:
Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at or .

For applicant password assistance, please visit:
EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call or TTY: Alaska Relay 711 or 1-, or correspond with the Department of Human Resources & Risk Management at or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits

The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.

Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.

Insurance Benefits
•  Health insurance, which includes employer contributions toward medical/vision/dental
•  No cost employee only plan available
•  Employer paid Basic Life insurance $5,000 for employee, spouse & dependents
•  Additional optional coverage available
•  Travel protection & financial services offered as part of the Life Insurance coverage
•  Optional group-based insurance premiums for
•  Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)
•  Short-term Disability
•  Accident Insurance
•  Critical Illness Insurance
•  Hospital Indemnity Insurance
•  Pet Insurance
•  Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
•  Employees are eligible for an employer funded Dependent Care Account (DCA) up to $5000.00 at open enrollment following 1 year of actively working. Retirement Benefits
•  Membership in the Public Employees Retirement System (PERS)
•  Employer contribution into a defined benefit or defined contribution program . click apply for full job details